Personal Assistant (PA)

Sopra Steria Limited; Greater London; Hybrid; GBP 36,000 - 44,000; Full time

Benefits offered by this job

25 days annual leave

Life assurance

Pension

Health cash plan scheme

Job summary

Sopra Steria Limited is seeking an experienced PA/EA to support Senior Leadership Team members in the Aerospace, Defence and Security sector. The role is hybrid with occasional office presence in London or Hemel Hempstead, and may involve UK travel.

You will manage calendars, prepare papers and reports, and handle confidential information with discretion while coordinating meetings with stakeholders across the business units.

Qualifications

• Demonstrable PA/EA experience supporting multiple senior leaders.
• Strong MS Office skills and ability to draft correspondence and reports.
• Able to manage complex calendars and travel arrangements.

Responsibilities

• Provide outstanding administrative and secretarial support to SLT members.
• Manage complex calendars and prepare correspondence, reports and slides.
• Screen mail and draft responses or gather information as needed.
• Coordinate internal and external meeting logistics and papers.
• Attend and minuted meetings; track updates and action logs.
• Arrange UK travel and accommodation and monthly expense claims.

Skills

PA / EA experience

Diary management

Stakeholder coordination

Organisational skills

Confidential handling

Initiative

Tools

Outlook

Teams

Excel

PowerPoint

Copilot

Job description

This is a fantastic opportunity to support several Senior Leadership Team members of the Aerospace Defence and Security sector division of Sopra Steria. The successful candidate will perform a range of administrative, logistical and organisational support duties. This position will require some travel throughout the UK depending on projects and key meetings. We are looking for high-quality candidates with strong problem solving and multi-tasking skills. Excellent interpersonal and communication skills are also essential for this role. You will be confident in working with others to achieve results and provide services either personally or by leveraging your contacts in a specific area or discipline to meet defined quality or efficiency standards or to ensure best practice advice is given. You will possess the skills, knowledge and ability to perform and deliver without day-to-day supervision as the work involves limited guidance and only general instructions from more senior colleagues. This is a hybrid role with occasional office presence required in our London or Hemel Hempstead office.

What you'll be doing:

• Provide outstanding administrative and secretarial support to SLT members.
• Manage complex calendars and prepare correspondence, business unit communications, presentations and reports as appropriate.
• Screen and control incoming mail, drafting responses, redirecting or obtaining additional information on own initiative.
• Coordinate arrangements for a variety of internal and external meetings, gathering appropriate paperwork and background information.
• Attend and minute meetings as required and possess the ability to chase updates and own actions logs.
• Arrange UK and other approved travel and accommodation including preparing monthly expense claims.
• Have complete integrity, professional loyalty and to respect the position of trust this role enjoys.

What you'll bring:

• Demonstrable PA / EA experience supporting multiple senior leaders is highly beneficial, excellent administration skills are essential
• Confident MS Office user - Outlook, Teams, Excel, PowerPoint and Copilot
• Strong diary management skills and stakeholder coordination capability
• Excellent organisational and planning skills
• Ability to handle confidential and difficult topics professionally
• Ability to work unsupervised and show initiative and anticipation

Employment Type: Full-time, Permanent
Location: Hybrid, occasional London or Hemel Hempstead visits
Security Clearance Level: SC
Internal Recruiter: Adrian
Salary: Up to £40k depending on experience

Benefits:

• 25 days annual leave with the option to buy additional days, life assurance, pension and health cash plan scheme

Although this role is advertised as full-time, we believe that flexibility at work can promote work/life balance, increase your motivation, reduce stress and improves performance and productivity. We support different ways of working and can offer a range of flexible working arrangements. So, if you're interested and need to work flexibly, we encourage you to talk to us about what might be possible.

Our Aerospace, Defence and Security business designs, develops and deploys digital solutions that bring clients enduring business value across the UK's Public and Private sectors. We foster a culture in which employees feel valued and supported, delivering exceptional rates of customer satisfaction in the UK's most complex safety- and security-critical markets.