Personal Assistant & Office Manager

Vyprclients; Manchester; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Medical cashplan

Enhanced annual leave

Remote work up to 4 weeks/year

Global benefits platform

Well-being support

Job summary

Vypr is seeking a Personal Assistant and Office Manager to support the executive team in our Manchester HQ. You will optimise calendars, coordinate meetings, and prepare briefing materials for the leadership group, enabling the team to focus on high-value activities.

You will manage the office operations, coordinate travel and events, and work closely with the People team to maintain a positive, high-performing workspace in a fast-growing private equity-backed SaaS business.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Team Assistant, or Office Manager
• Experience supporting senior leaders in a fast-paced environment
• Exposure to scale-up or high-growth businesses
• Exceptional organisational and time management skills
• Highly proactive; anticipates needs and completes tasks
• Strong attention to detail and high-quality delivery
• Excellent communication and interpersonal skills
• Calm under pressure, adaptable, and solutions-focused
• Trustworthy and discreet with sensitive information
• Comfortable being in the office and creating a positive environment

Responsibilities

• Enabling Leadership effectiveness: Manage complex calendars for the Exec team, coordinate meetings, prepare briefing materials, support meetings by capturing decisions and tracking actions.
• Coordinate internal and external meetings, including scheduling, logistics, agendas and follow-up actions.
• Prepare briefing materials, presentations and supporting documentation for executive meetings and events.
• Support Exec meetings by managing agendas, capturing key decisions and tracking actions to completion.
• Provide administrative and operational support to the executive team on business and personal matters, including travel, accommodation and event planning.
• Coordination and communication: Act as a central coordination point across teams and stakeholders
• Ensure smooth scheduling and organisation of key business rhythms
• Work with IT to support onboarding/offboarding
• Design and run the company’s operating cadence (Exec, Board, All Hands)
• Prepare high-quality board packs, reports, minutes and strategic materials
• Office and People operations: Own the day-to-day running of the Manchester office
• Create a welcoming, organised, and high-performing office environment
• Manage office suppliers, facilities, and resources
• Support the People team with administrative tasks and data management
• Be a visible and trusted presence in the office
• Deliverables and culture: Ensure leadership is well-supported, visible priorities, high-quality office experience
• Smooth coordination of meetings, schedules, and key business activities
• Reliable execution of administrative and operational processes

Job description

We’re looking for a Personal Assistant and Office Manager to join our world-class team.

Who we are

Vypris a ManchesterHQ’dPrivate Equity-backed SaaS business. Our market-leading product intelligence platform provides reliable consumer data to help manufacturers and retailers understand what their customers want to see on shelves. This helps reduce the time and cost spent developing new products, which makes for better products, faster.

We’rea scale-up business with huge growth ambitions.We’veprovedproduct-market fit with our existing offering, and now we’re ready to scale at pace. We’re using scalable new technology to reimagine our product intelligence platform with limitless future potential, from personalisation to AI-enhanced insight.

ThePost Holderwillberesponsible formaximising the effectiveness of Vypr’s executive team by ensuring leaders are organised, informed, prepared and focused on the highest-value activities.

What you will do

1. Enabling Leadership effectiveness

• Manage complex calendars for theExecteam, ensuring time is aligned to business priorities and strategicobjectives.
• Coordinate internal and external meetings, including scheduling, logistics, agendas and follow-up actions.
• Prepare briefing materials, presentations and supporting documentation for executive meetings and events.
• SupportExecmeetings by managing agendas, capturing key decisions and tracking actions to completion.
• Provide administrative and operational supportto the executive team on both business and personal matters,that enables the executive team to focus on high-value strategic activities, such as coordinating travel, booking accommodation, event arrangments and calendar management of key dates.

2. Coordination and communication

• Act as a central coordination point across teams and stakeholders
• Ensure smooth scheduling and organisation of key business rhythms
• Work with our IT function to support smooth onboarding and offboarding of employees
• Design and run the company’s operating cadence (Exec, Board, All Hands)
• Prepare high-quality board packs, reports,minutesand strategic materials

3. Officeand Peopleoperations

• Own the day-to-day running of the Manchester office
• Create a welcoming, organised, and high-performing office environment
• Manage office suppliers, facilities, and resources
• Support the People team with administrative tasks and data managementwhererequired
• Be a visible and trusted presence in the office

What you will be responsible for

• Ensuring the Executive team is well-supported, organised, and operating effectively.
• Maintainingvisibility of executive priorities, managing conflicts, deadlines and commitments.
• Delivering a high-quality office experience that supports culture and performance
• Smooth coordination of meetings, schedules, and key business activities
• Reliable execution of administrative and operational processes

What great looks like in this role

• The Exec team is prepared, on time, and focused on the right priorities
• The office is organised, welcoming, and enables collaboration
• Meetings andlogisticsrun smoothly with minimal friction
• Stakeholders experiencehigh levelsof professionalism and responsiveness
• Processes are simple, effective, and continuously improving
• Administrative output istimelyand of high quality

About you

• Previousexperience asaPersonal Assistant,Executive Assistant, Team Assistant, or Office Manager
• Experience supporting senior leaders in a fast-paced environment
• Exposure to scale-up or high-growth businesses
• Exceptional organisational and time management skills
• Highly proactive. Youanticipateneeds before they ariseand are tenacious when it comes to completing tasks
• Strong attention to detail and pride in high-quality delivery
• Excellent communication and interpersonal skills
• Calm under pressure, adaptable, and solutions-focused
• Trustworthy and discreet with sensitive information
• Comfortable being in the office and creating a positive environment

What we offer

• Company paid medical cashplan
• Enhanced annual leave
• Work from anywhere up to 4 weeks a year
• Access to a global benefits and reward platform
• Access to well-being support, including an
• Employee Assistance Programmes
• Life Assurance
• Day off on your birthday
• Enhanced parental leave

What next?

Our Talent Selection process focusses on creating a mutual, fair and transparent dialogue that helps you and us to establish whether the role could be a rewarding career fit. We will create space to discuss your ambitions and our growth plans as well as context of the role, give you the opportunity to engage with your potential Line Manager and Team Members, showcase your skills in a live task and visit our Manchester HQ.