Personal Assistant

VodafoneThree; Newbury; Hybrid; GBP 29,000 - 38,000; Full time

Job summary

VodafoneThree is seeking a Personal Assistant/Team Co-ordinator to provide comprehensive executive-level support, ensuring smooth daily operations and prioritisation of day-to-day tasks. You will act as a trusted partner, manage communications and calendars, and proactively resolve challenges to enable leadership success.

You will work in a hybrid setup, with a requirement to collaborate with leaders, handle travel arrangements, expenses, and PO processing, and support a broader management team

Qualifications

• Experience providing comprehensive administrative support to senior teams in a fast-paced telecommunications environment.
• Self-starter, highly organised with attention to detail and professional under pressure.
• Excellent prioritisation and communication skills.
• Able to manage complex calendars and travel arrangements efficiently.
• Maintain confidentiality and handle sensitive information discreetly.
• Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel).

Responsibilities

• Provide executive-level support and manage daily operations.
• Act as liaison with internal and external stakeholders at all levels.
• Support leadership priorities, anticipate needs and resolve challenges.
• Maintain complex calendars and coordinate meetings and travel with precision.
• Process expenses and invoices in line with company policies.
• Create and manage purchase orders; support wider management team as capacity allows.
• Collaborate with other PAs to ensure smooth coordination across the organisation.
• Provide cover for ELT Executive Assistants during absences.

Skills

Administrative support

Organisational skills

Communication skills

Calendar management

Travel coordination

Confidentiality

Microsoft Office

Outlook

PowerPoint

Excel

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

Working Hours: Full time 37.5 hours per week – Mon – Fri

*Hybrid

We believe that through collaboration and connection with our colleagues we can achievegreat things. Our hybrid working approach allows our people to work both in the office and at home, providing the flexibility and resources you need to succeed in your role. Wedon'trequire you to be in on specific days; instead, we ask people to come into the office 2-3 days each week. You should work with your line manager to understand what their expectations are for you, your specificroleand your team.

Who We Are

We’rehere to build a network the UK can count on – one that connects people,placesand potential. Because no matter where you live, what your background is, or how you get online – we think everyone deserves the same chance to stay connected, and with VodafoneThree, thatfuture’sbeing built – today.

We’recreating more than the UK’s best network.We’rehelping close the digital divide, empowercommunitiesand drive meaningful progress.

We believe that everyone should feel they belong. Whoever you are and whatever your story, there’s space for you here.We’rebuilding a workplace where different perspectives are welcomed, voices are heard, and everyone feels safe to show up as themselves.

You’lljoin a team that genuinely cares – about each other, about our customers, and about the futurewe’rebuilding. From day one,you’llbe welcomed,valuedand encouraged to bring your whole self to work.

Why VodafoneThree

Join us andyou’llbe at the heart of change. That means building responsibly, investingsustainablyand creating opportunities that last.

We’renot just expanding connectivity;we’rereimagining what a connected nation looks like. With £11bn invested in 5G and digital infrastructure, your work will directly power businesses, services, and communities across the country.

You’llwork onreal challenges, with real impact, across every corner of the country. Wherever you join us, whatever your role,you’llbe helping to build a future that works better for everyone.

We move atpace, becausewhatwe’rebuilding matters – andwe’relearning as we go.We’reproud of the progresswe’vemade, butwe’rejust getting started.

Job Description

The Personal Assistant/Team Co-Ordinator role is accountable for providing comprehensive executive-level support, ensuring seamless daily operations and efficient execution of day-to-day priorities. Acts as a trusted partner, managing communication flow, diary prioritisation, anticipating needs, and proactively resolving challenges to enable the team's success.

Whatyou’lldo

• Accountable for providing comprehensive executive-level support, ensuring seamless daily operations and effective calendar prioritisation.
• Act as a point of contact and liaison, effectively communicating with internal and external stakeholders at all levels as necessary.
• Manages the needs of leadership members, maintaining a high-level understanding of their priorities, projects and initiatives, anticipating potential challenges, and proactively identifying and implementing solutions.
• Manages complex calendars, coordinates internal and external meetings, and arranges travel arrangements with meticulous attention to detail and efficiency.
• Manages expenses, processes invoices, ensuring all align with relevant company policies and procedures.
• Ensures timely creation and management of PO’s.
• May provide administrative support where capacity allows to wider management team with regards to diary management, travel arrangements, expenses and other administrative duties.
• Partners with other PA’s and supporting staff across the organisation to ensure seamless coordination and communication.
• Provides cover for ELT Executive Assistants during periods of absence.
• Organising events and supporting co-ordination of diaries for large scale meetings.
• Completion of administrative project activity from time to time as needed.

Qualifications

Who you are.

• Previous experience of providing comprehensive administrative support to one or more senior team members within a fast-paced and demanding telecommunications environment.
• A self-starter who is extremely organised, meticulous attention to detail, good humoured under pressure, highly professional with strong prioritisation and excellent communication skills.
• Good at managing complex calendars, coordinating travel arrangements, and anticipating the needs of senior stakeholders.
• Ability to maintain confidentiality & handle sensitive information with discretion, anticipate challenges and take initiative.
• Strong technical proficiency, including advanced skills in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel.

Additional Information

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Need to know

We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.

We believe everyone should have the opportunity to interview for a role that matches their skills. In collaboration with our Talent, Diversity & Inclusion teams and our employee-led DEI Networks, we identified a range of reasonable adjustments to help you feel comfortable and perform at your best self during the interview process. If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, a sign language interpreter, or assistive technology, please contact your recruiter directly or email [emailprotected] for guidance.

We use AI in different parts of our business to boost innovation, improve efficiency, and create new opportunities. We know many candidates use AI to fine-tune their CVs or prepare for interviews, but what we really care about is your unique experiences and achievements.

During the interview, we want you to rely on your own knowledge and skills to show us who you really are—your personality, creativity, and abilities. Above all, we’re looking for authenticity and can’t wait to get to know the real you.

#VodafoneThree

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