Personal Assistant and Team Assistant - Sales, Marketing and Innovation

DS Smith; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in sustainable packaging is seeking a Personal Assistant to support the Sales, Marketing and Innovation Director. The role involves managing schedules, travel arrangements, and providing administrative support to ensure smooth operations within the department.

Qualifications

• Previous experience in a management assistant role in an international environment.
• Excellent written and spoken English skills.
• Ability to work in a fast-paced changing environment.

Responsibilities

• Manage the Sales, Marketing and Innovation Director’s daily schedule and travel arrangements.
• Prepare documentation and attend meetings, taking minutes as necessary.
• Coordinate corporate events and manage expenses claims.

Skills

Communication

Organization

Confidentiality

Tools

Microsoft Office

Job description

Personal Assistant and Team Assistant - Sales, Marketing and Innovation page is loaded

Personal Assistant and Team Assistant - Sales, Marketing and Innovation

Apply locations Diegem London time type Full time posted on Posted 2 Days Ago job requisition id R-10392

About DS Smith:

We are DS Smith, together with International Paper, we are a global leader in sustainable packaging solutions and other fibre-based products.We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. We employ more than 65,000 colleagues in North America and Europe, Middle East and Africa (EMEA), who are experts in innovation,manufacturing, design, sales, sustainability, supply chain, and much more. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Become part of a world-leading organisation and do your best work with us!

About the role

We are currently looking for a Personal Assistant and Team Assistant to our European Sales, Marketing and Innovation (SMI) department.

In this role, you will provide professional and pro-active support to the Sales, Marketing and Innovation Director with high levels of confidentiality. You will be integral to the smooth running of the European Sales, Marketing and Innovation department through active management of diaries, travel, hospitality and associated expenses. You will also support the SMI management team members with calendar management and other ad hoc administrative tasks.

Key responsibilities:

• Calendar and Travel Management - maintain and provide a support service for the Sales, Marketing and Innovation Director’s daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.

• Manage end to end the travel arrangements, plan and implement hospitality arrangements.

• Inbox management: follow up of correspondence and draft replies using own initiative.

• Service meetings, including preparation of documentation, obtaining and preparing briefing materials and presentations, attending, taking minutes when requested/necessary and follow-up.

• Proactive collaboration with various internal departments and external organisations.

• Ensure appropriate systems and processes are developed and maintained to support effective and efficient day-to-day running of the department.

• Effectively plan and coordinate corporate events and conferences, from inception through to tendering, to event management, budgetary control and invoicing; manage expenses claims on behalf of the Director.

• Calendar management of SMI Management Team and ad hoc administration support (team meetings, POs etc.).

About You

• A proactive, independent and detail oriented professional with previous experience in a management assistant role in an international environment.

• Excellent written and spoken English skills.

• High levels of integrity – you demonstrate the highest levels of confidentiality and discretion.

• High energy levels with a can-do mindset.

• Advanced level in Microsoft Office applications – particularly in PowerPoint and Excel.

• Excellent organisation skills and able to manage various topics in parallel.

• Ability to work in a fast-paced changing environment.

Location: London - Paddington (UK) or Brussels - Diegem (Belgium) – hybrid

To fulfil our purpose of redefining packaging for a changing world, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.

Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.

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About Us

DS Smith is a leading provider of sustainable fibre-based packaging worldwide, which is supported by recycling and paper making operations. We play a central role in the value chain across sectors including e-commerce, fast moving consumer goods and industrials.

Through our purpose of 'Redefining Packaging for a Changing World' and ourNow and Next sustainability strategy, we are committed to leading the transition to the circular economy, while delivering more circular solutions for our customers and wider society - replacing problem plastics, taking carbon out of supply chains and providing innovative recycling solutions. Our bespokebox-to-box in 14 days model, design capabilities and innovation strategy sits at the heart of this response.

Headquartered in London and a member of the FTSE 100, DS Smith operates in 34 countries employing around 30,000 people and we are a Strategic Partner of the Ellen MacArthur Foundation. Our history can be traced back to the box-making businesses started in the 1940s by the Smith family.