Personal Assistant/ Administrative Assistant

Mainstay; New Milton; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading company in the UK’s property sector seeks a proactive Personal/Administrative Assistant to support the Business Services team. The role involves managing schedules, organizing meetings, and providing high-quality administrative support. Ideal candidates will have proven experience in similar roles, strong organizational skills, and proficiency in Microsoft Office. Join us to contribute to our vision and enjoy competitive salaries along with various benefits.

Benefits

Competitive Salaries

Benefit Packages

Exclusive Discounts

Qualifications

• Proven experience in an administrative or PA role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-quality administrative support to the Director.
• Manage diaries, schedule meetings, and coordinate appointments.
• Prepare and format documents, reports, and presentations.

Skills

Organizational Skills

Communication

Attention to Detail

Tools

Microsoft Office Suite

Job description

Personal Assistant/ Administrative Assistant

• Personal Assistant/ Administrative Assistant

Job Advert

Job Role: Personal/Administrative Assistant

Location: New Milton

Hours: 35 hours per week - Monday to Friday

At Innovus, we are committed to delivering market-leading solutions and professional services. As a Personal/Administrative Assistant, you will contribute to our vision to be recognized as the market-leading provider of services to the UK’s property sector.

We pride ourselves on employing highly skilled, experienced, and innovative people who deliver business expertise and service across the property industry.

Main Purpose of Job

We are seeking a proactive and highly organized PA/Admin Assistant to support the Business Services team. This role is pivotal in ensuring the smooth day-to-day operation of the department by providing administrative support to the Director of Business Services and assisting with coordination across key business functions.

Key Accountabilities

• Provide high-quality administrative support to the Director of Business Services.
• Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders.
• Prepare and format documents, reports, presentations, and correspondence to a professional standard.
• Organize meetings, including room bookings, agendas, minutes, and follow-up actions.
• Support the coordination of projects, ensuring deadlines are tracked and met.
• Maintain accurate records, filing systems, and databases in line with company standards.
• Handle incoming communications (emails, calls, post), prioritizing and responding as appropriate.
• Process expenses, purchase orders, and invoices in a timely manner.
• Arrange travel and accommodation when required.
• Support team-wide administration.

Person Specification

Experience

• Proven experience in an administrative or PA role, ideally within a business services, corporate, or professional services environment.
• Strong organisational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High attention to detail and a proactive, can-do attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Discretion and professionalism when dealing with confidential or sensitive information.
• Ability to work independently and as part of a team.

Desirable

• Experience supporting senior leaders or multiple stakeholders.
• Knowledge of office and business systems, including document management tools and CRM platforms.
• Understanding of basic finance processes such as invoicing or budgeting.

The Benefits

Our customers deserve the best, and the same applies to our people. We’ll support you with technology, training, and support to do your job well. We offer competitive salaries and a range of benefit packages. In addition to the core benefits, we also offer exclusive discounts on various benefits to help you and your family make the most of your money, safeguard your future, and look after your health.

Diversity and Inclusion

We’re committed to promoting diversity at Innovus and recruit on merit. We welcome applications from job share applicants. Innovus is an inclusive employer, providing equal employment opportunities to all qualified applicants. If you have additional needs during our recruitment process, please inform us so we can accommodate you.

Ready to apply?

Click the apply button below to start your application. You will be asked to upload your CV and answer a few questions. You may also complete verbal and numerical reasoning tests online.

Please note, due to our sector, all roles are subject to an Enhanced DBS check.

If you meet the criteria, we’ll contact you to arrange a short telephone interview. Successful candidates will be invited to attend a first interview with the hiring manager and another team member.