Personal Assistant

Civic Recruitment Limited; Sefton; On-site; GBP 25,000 - 29,000; Full time

Job summary

Civic Recruitment Limited is seeking a Personal Assistant to support a Social Worker in Southport. You will provide confidential admin and practical support to remove barriers to work and assist with organisation, communication, and coordinating duties within Adult Social Care.

You will manage diaries, prepare reports, take minutes, maintain confidential records in line with GDPR, support deadlines, and assist with accessible file organisation.

Qualifications

• Experience as Personal Assistant or administrative support in Social Care or local government.
• Proven ability to manage diaries, appointments, inboxes, and correspondence.
• Experience preparing reports, records and documentation.
• Experience taking meeting minutes and tracking actions.
• Experience maintaining confidential records and handling sensitive information.
• Strong organisational and time-management skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Manage email inboxes, diaries, appointments, and meeting schedules.
• Prepare reports, case notes, correspondence, and other documentation.
• Coordinate meetings, take minutes, and monitor follow-up actions.
• Maintain confidential case records in line with GDPR and safeguarding requirements.
• Support workload planning and monitor key deadlines and statutory timescales.
• Assist with document navigation, information access, and administrative tasks impacted by disability.
• Support the use of assistive technology and adapted working methods.
• Organise digital and physical files in accessible formats.

Skills

Diary management

Organisational skills

Time management

Communication skills

Interpersonal skills

Education

Full UK Driving Licence

Enhanced DBS Check

Right to Work in the UK

Job description

5 months contract with a Local Authority

Job Purpose

As a Personal Assistant supporting a Social Worker, you will provide high-quality, confidential, and effective administrative and practical support to a disabled Social Worker. The role focuses on removing barriers to work, supporting reasonable adjustments, and assisting with the organisation, communication, and coordination of professional duties within Adult Social Care.

Key Duties/Accountabilities

• Manage email inboxes, diaries, appointments, and meeting schedules.
  
• Prepare reports, case notes, correspondence, and other documentation.
  
• Coordinate meetings, take minutes, and monitor follow-up actions.
  
• Maintain confidential case records in line with GDPR and safeguarding requirements.
  
• Support workload planning and monitor key deadlines and statutory timescales.
  
• Assist with document navigation, information access, and administrative tasks impacted by disability.
  
• Support the use of assistive technology and adapted working methods.
  
• Organise digital and physical files in accessible formats.
  
• Assist with case documentation and multi-agency records.
  
• Liaise with colleagues, partner agencies, and service users on behalf of the Social Worker.
  
• Process referrals, update case management records, and monitor case progression.
  
• Accompany and support the Social Worker during meetings and visits where required.
  
• Drive the Social Worker to community visits across the borough.
  

Essential Experience Required

• Previous Personal Assistant, Executive Assistant, Business Support, or Administrative experience.
  
• Experience managing diaries, appointments, inboxes, and correspondence.
  
• Experience preparing professional reports, records, and documentation.
  
• Experience taking meeting minutes and tracking actions.
  
• Experience maintaining confidential records and handling sensitive information.
  
• Strong organisational and time-management skills.
  
• Ability to work independently and manage competing priorities.
  
• Experience working within Social Care, Health, Local Government, or similar environments is desirable.
  
• Strong communication and interpersonal skills.
  

Essential Qualifications Required

• Full UK Driving Licence.
  
• Access to own vehicle.
  
• Business Insurance for work-related travel.
  
• Enhanced DBS Check.
  
• Right to Work in the UK.
  

Additional Information to Note

• Working hours: 28.8 hours per week (4 days per week).
  
• Location: Lord Street, Southport, PR8 1DA.
  
• Enhanced DBS required.
  
• Full UK Driving Licence and own vehicle required.
  
• Face-to-face interview required.
  
• We work on bi-weekly payment schedule.
  

Requirements
As a Personal Assistant supporting a Social Worker, you will provide high-quality, confidential, and effective administrative and practical support to a disabled Social Worker. The role focuses on removing barriers to work, supporting reasonable adjustments, and assisting with the organisation, communication, and coordination of professional duties within Adult Social Care.