Personal Assistant

Leeds Teaching Hospitals; Leeds; Hybrid; GBP 29,000 - 36,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust is seeking a highly organized Personal Assistant to support the General Manager in the Chief Nurse CSU. The role involves diary and meeting management, minute taking, and ensuring efficient administrative operations across Trust sites.

The successful candidate will handle confidential information with discretion, coordinate actions, and provide a professional, adaptable service in a busy environment.

Qualifications

• Excellent organisational skills with ability to prioritise deadlines.
• Strong written and verbal communication skills.
• Excellent MS Word, Excel and PowerPoint skills.
• Experience providing administrative and secretarial support.
• Experience organising meetings, including agendas, minutes and actions.
• Strong diary management and ability to coordinate busy schedules.
• Professional, flexible, and discreet handling of confidential information.

Responsibilities

• Provide a comprehensive PA and administrative service to the General Manager.
• Manage diary and meeting coordination across Trust sites.
• Prepare agendas, take minutes and track follow-up actions.
• Maintain information and administrative systems and handle sensitive data.

Skills

Diary management

Organisational skills

Written communication

Verbal communication

Discretion

Relationship building

Multitasking

Tools

MS Word

MS Excel

PowerPoint

Job description

An exciting opportunity has arisen for a highly organised and motivated Personal Assistant to join the Chief Nurse CSU at Leeds Teaching Hospitals NHS Trust. Working as part of the CSU Central Team, you will provide a comprehensive PA and administrative service to the General Manager, helping to ensure the effective coordination and day-to-day running of the service. The role is based at Trust Headquarters, St Jamess University Hospital, with a requirement to work across Trust sites and remotely where needed.

Main duties of the job

We are looking for someone with excellent organisational, communication and IT skills who can manage competing priorities, work independently and build effective relationships with colleagues at all levels. You will support diary and meeting management, prepare agendas and minutes, maintain effective information and administrative systems, coordinate follow-up actions and handle sensitive and confidential information with professionalism and discretion.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Why you should join our team

The Chief Nurse CSU is a diverse and supportive team working across a range of services that contribute to the delivery of high-quality patient care at Leeds Teaching Hospitals. As part of the CSU Central Team, you will work closely with the General Manager and colleagues across the Trust, giving you the opportunity to build strong working relationships and gain experience of a broad range of corporate and operational activities. The role is varied, with the opportunity to work independently while being an integral part of the wider team.

We are looking for someone who enjoys working in a busy environment, takes pride in providing a high-quality service and is comfortable managing different priorities. You will join a team that values collaboration, professionalism, flexibility and personal development, where you will be trusted to use your initiative and play an important role in supporting the effective running of the CSU.

What you will bring to the role

• Excellent organisational skills, with the ability to prioritise and manage competing deadlines.
• Strong written and verbal communication skills.
• Excellent Microsoft Word, Excel and PowerPoint skills.
• Experience of providing effective administrative and secretarial support.
• Experience of organising and supporting meetings, including preparing agendas, taking complex minutes and tracking actions.
• Strong diary management skills and the ability to coordinate busy schedules.
• Confidence in dealing professionally with colleagues and stakeholders at all levels.
• The ability to work independently, use initiative and exercise judgement when dealing with enquiries.
• A professional, flexible and adaptable approach to work.
• Integrity and discretion when handling confidential and sensitive information.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose:

Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.