Medical Secretary

NHS Jobs; Leeds; On-site; GBP 23,000 - 29,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust in Leeds is seeking two full-time Medical Secretaries to join the Haematology Department at St James's Hospital. You will provide secretarial and administrative support across haematology services, including audio typing and patient records.

Work with Consultants and the MDT, coordinate meetings, and use PAS/PPM and Microsoft Office. A proofreading assessment will form part of the interview.

Qualifications

• Excellent organisational and communication skills.
• Experience of secretarial or administrative work, audio typing.
• Proficiency with Microsoft Office applications.
• Knowledge of PAS/PPM or similar patient administration systems (Desirable).

Responsibilities

• Provide comprehensive secretarial and administrative support to Consultants, medical staff and specialist nurses.
• Audio typing and proofreading clinical correspondence to a high standard.
• Coordinate MDT meetings, including preparation of paperwork and minute taking.
• Respond to enquiries from patients, healthcare professionals and external organisations.
• Maintain accurate, confidential patient records in line with Trust policies.
• Use Trust IT systems, including PAS/PPM and Microsoft Office applications.
• Prioritise workloads to meet departmental deadlines and service targets.

Skills

Organisational skills

Communication skills

Audio typing

Microsoft Office

PAS/PPM knowledge

Secretarial experience

Tools

PAS/PPM

Job description

An exciting opportunity has arisen to join the Haematology Department at Bexley Wing, St James's Hospital, as a Medical Secretary. We are recruiting for two full-time vacancies (37.5 hours per week) to support the Haematology, Haemophilia, Thrombosis and VTE services.

Main duties of the job

Working closely with Consultants, medical staff, specialist nurses and the wider multidisciplinary team, you will provide high-quality secretarial and administrative support, including audio typing, proofreading clinical correspondence, coordinating MDT meetings, managing patient pathways and maintaining accurate patient records.

The successful candidates will have excellent organisational and communication skills, with experience of secretarial or administrative work, audio typing and Microsoft Office applications. Knowledge of patient administration systems, such as PAS/PPM, is desirable.This is an excellent opportunity to join a supportive team committed to delivering high-quality, patient-centred care to patients across Leeds and beyond.Please note: A proofreading and audio typing assessment will form part of the interview process

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job responsibilities

For questions about this job, contact:

Phone number: 01132067957

Shortlisting Date: 15th October 2026

Interview Date: 29th October 2026

Why you should join our Team

• Provide comprehensive secretarial and administrative support to Consultants, medical staff and specialist nurses.
• Audio type, type and proofread clinical correspondence to a high standard.
• Coordinate MDT meetings, including preparation of paperwork and minute taking.
• Respond to enquiries from patients, healthcare professionals and external organisations.
• Maintain accurate, confidential patient records in line with Trust policies.
• Use Trust IT systems, including PAS/PPM and Microsoft Office applications.
• Prioritise workloads effectively to meet departmental deadlines and service targets.
• Liaise with multidisciplinary teams to support the delivery of high-quality patient care.
• Provide cross-cover for colleagues during periods of absence.
• Undertake additional administrative duties as required to support the needs of the service.
• Contribute to a positive team environment, working collaboratively with colleagues to support service delivery and continuous improvement

Job description

Job responsibilities

For questions about this job, contact:

Name: Elizabeth Brown

Position: Patient Services Co-ordinator

Email: [e-mail]

Phone number: 01132067957

Shortlisting Date: 15th October 2026

Interview Date: 29th October 2026

Why you should join our Team

Key duties

• Provide comprehensive secretarial and administrative support to Consultants, medical staff and specialist nurses.
• Audio type, type and proofread clinical correspondence to a high standard.
• Coordinate MDT meetings, including preparation of paperwork and minute taking.
• Respond to enquiries from patients, healthcare professionals and external organisations.
• Maintain accurate, confidential patient records in line with Trust policies.
• Use Trust IT systems, including PAS/PPM and Microsoft Office applications.
• Prioritise workloads effectively to meet departmental deadlines and service targets.
• Liaise with multidisciplinary teams to support the delivery of high-quality patient care.
• Provide cross-cover for colleagues during periods of absence.
• Undertake additional administrative duties as required to support the needs of the service.
• Contribute to a positive team environment, working collaboratively with colleagues to support service delivery and continuous improvement

What you will bring to the role

The Haematology Department is based within the Bexley Wing at St James's University Hospital, one of the UK's leading centres for the treatment and management of malignant and non-malignant blood disorders. The service provides specialist care across a wide range of conditions, including haematological cancers, haemostasis and thrombosis, haemophilia, and venous thromboembolism (VTE), serving patients from Leeds and the wider Yorkshire region.

We are committed to delivering high-quality, patient-centred care and supporting patients throughout their healthcare journey.

The service forms part of the Oncology Clinical Service Unit (CSU), which includes Haematology, Medical and Clinical Oncology, Specialist Palliative Medicine, Breast and Endocrine Surgery, Thoracic Surgery and Gynaecological Oncology. Together, we provide expert care in a supportive and inclusive environment, dedicated to improving the health and wellbeing of patients across Leeds and beyond

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities: People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Person Specification

Qualifications

• Please select Apply to view the full Job Description

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.