Personal Assistant

Guidant Global; Hove; On-site; GBP 28,000 - 36,000; Full time

Job summary

Guidant Global is seeking an Executive Assistant in Hove to provide tailored administrative support to an executive, including diary management, post, filing and note taking. The role is fully onsite and requires excellent IT skills and experience with Outlook and Microsoft 365.

You will liaise with stakeholders, manage inbox, assist with events, minute taking, travel arrangements, and describe visual aspects of presentations.

Qualifications

• Ability to clearly communicate with Rich and provide sighted support in various environments.
• Strong IT skills with experience managing a diary (Outlook) and using Microsoft 365.
• Confident in liaising with stakeholders at meetings and events to enable introductions.
• Positive can-do attitude and ability to work as part of a team.
• Experience handling sensitive and confidential information.
• Knowledge of Screen Reader Software.

Responsibilities

• Provide tailored administrative support in the office, including handling post, filing and note taking.
• Work closely with Executive to manage his diary, ensuring he is fully briefed before and during meetings and events.
• Work closely with Executive to manage his inbox.
• Providing in person visual support at online and in-person events, meetings, seminars and drop-ins.
• Verbally describing surroundings, especially in new environments.
• Troubleshooting if technical issues arise
• Ensuring necessary resources are sent to Executive prior to meeting.
• Ensuring you bring necessary resources for meeting/event.
• Communicating visual aspects of presentations and shared documents.
• Minute taking and logging actions.
• Respond to email and phone enquiries.
• Carry out online research.
• Maintain positive communication and relationships with stakeholders, staff, and volunteers, gaining an in-depth understanding of networks.
• Arrange travel arrangements for in-person meetings and events.
• Providing visual assistance while walking, ensuring you have high level of attention to detail when describing obstacles.
• Take part in training, and support Executive when undertaking training that includes visual aspects.

Skills

Diary management

Outlook

Microsoft 365

Stakeholder liaison

Communication skills

Team player

Handling confidential information

Screen Reader Software

Tools

Outlook

Microsoft 365

Screen Reader Software

Job description

Location - Hove, BN3 - Fully Onsite

Duties will include, but are not limited to:

• Ensuring all communications and correspondence are compatible with a Screen Reader.
• Providing tailored administrative support in the office, including handling post, filing and note taking.
• Work closely with Executive to manage his diary, ensuring he is fully briefed before and during meetings and events.
• Work closely with Executive to manage his inbox.
• Providing in person visual support at online and in-person events, meetings, seminars and drop-ins.
• Verbally describing surroundings, especially in new environments.
• Troubleshooting if technical issues arise
• Ensuring necessary resources are sent to Executive prior to meeting.
• Ensuring you bring necessary resources for meeting/event.
• Communicating visual aspects of presentations and shared documents.
• Minute taking and logging actions.
• Respond to email and phone enquires.
• Carry out online research.
• Maintain positive communication and relationships with stakeholders, staff, and volunteers, gaining an in-depth understanding of networks.
• Arrange travel arrangements for in-person meetings and events.
• Providing visual assistance while walking, ensuring you have high level of attention to detail when describing obstacles.
• Take part in training, and support Executive when undertaking training that includes visual aspects.

Requirements:

• Able to clearly communicate with Rich, providing sighted support in a variety of environments.
• Excellent IT skills, experience managing a diary (Outlook) and using Microsoft 365.
• Confident in liaising with stakeholders on Rich's behalf at meetings and events, enabling introductions and supporting networking.
• A positive can-do attitude with a willingness to be part of the team.
• Experience of dealing with sensitive and confidential information.
• Knowledge of Screen Reader Software