Personal Assistant

Allscreens Nationwide Ltd; Hove; On-site; GBP 29,000 - 33,000; Full time

Job summary

Tate is recruiting for a temporary administration support role in Hove to assist a visually impaired worker. The position covers diary management, admin tasks, and accessibility-focused duties.

You will work 35 hours per week, 09:00–17:00, starting September 2026 and ending 23 May 2027. Proficiency with Outlook and Microsoft 365, strong communication, and experience handling confidential information are essential.

Qualifications

• Experience managing diaries and inboxes in a busy environment.
• Ability to provide tailored administrative support and filing.
• Strong communication and handling of confidential information.
• Familiarity with screen reader software and accessibility needs.
• Proactive, flexible approach with Stakeholder liaison skills.
• Practical IT skills and meticulous note-taking ability.

Responsibilities

• Managing diaries and inboxes using Outlook and Microsoft 365.
• Providing tailored administrative support, including filing, handling post and note-taking.
• Supporting meetings, events, seminars and networking opportunities.
• Liaising with stakeholders on behalf of the manager where required.
• Ensuring communications and correspondence are compatible with screen reader software.
• Providing visual support in meetings and events by describing presentations, surroundings and visual content.
• Taking minutes and logging actions from meetings.
• Responding to email and telephone enquiries.
• Conducting online research.
• Arranging travel and accommodation for meetings and events.
• Providing sighted guidance when travelling around buildings and unfamiliar environments.
• Supporting with training sessions that include visual elements.
• Excellent communication skills and ability to provide clear verbal information.
• Strong IT skills, including Microsoft 365 and Outlook diary management.
• Experience working with sensitive and confidential information.
• Ability to build positive relationships with stakeholders and colleagues.
• A proactive, positive and flexible approach to work.
• Knowledge or experience of using screen reader software.

Skills

Outlook

Microsoft 365

Diary management

Communication skills

Confidential information handling

Research skills

Travel arrangement

Stakeholder liaison

Event support

Note-taking

Tools

Microsoft 365

Outlook

Job description

This is a temporary opportunity supporting a visually impaired worker with a range of administrative, organisational and accessibility-focused tasks.

Location: Hove, BN3

Pay Rate: £16.10 per hour

Hours: 35 hours per week

Working Hours: 09:00 - 17:00

Start Date: September 2026

End Date: 23 May 2027

Key Responsibilities:

• Managing diaries and inboxes using Outlook and Microsoft 365.
• Providing tailored administrative support, including filing, handling post and note-taking.
• Supporting meetings, events, seminars and networking opportunities.
• Liaising with stakeholders on behalf of the manager where required.
• Ensuring communications and correspondence are compatible with screen reader software.
• Providing visual support in meetings and events by describing presentations, surroundings and visual content.
• Taking minutes and logging actions from meetings.
• Responding to email and telephone enquiries.
• Conducting online research.
• Arranging travel and accommodation for meetings and events.
• Providing sighted guidance when travelling around buildings and unfamiliar environments.
• Supporting with training sessions that include visual elements.
• Excellent communication skills and ability to provide clear verbal information.
• Strong IT skills, including Microsoft 365 and Outlook diary management.
• Experience working with sensitive and confidential information.
• Ability to build positive relationships with stakeholders and colleagues.
• A proactive, positive and flexible approach to work.
• Knowledge or experience of using screen reader software.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.