Personal Assistant

HAIL Partners Limited; Greater London; Hybrid; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Private health insurance

Discretionary bonus

Weekly yoga sessions

Job summary

HAIL Partners Limited supports a highly regarded boutique law firm in London seeking a Legal PA to support four partners. This varied, billing-led role sits within a friendly admin team in a smart, professional office.

The role requires 2+ years as a PA or legal secretary, billing experience, excellent written English, and strong diary management. Hybrid working, 9:30–17:30, discretionary bonus, private health insurance, and weekly yoga are offered.

Qualifications

• 2+ years experience as a PA or legal secretary, ideally within a law firm.
• Hands-on experience of legal billing and a good understanding of how it works.
• Excellent written English, as you will be representing the firm in client correspondence.
• Strong diary management skills with a calm approach to competing demands.
• Quick to learn new systems (Tikit P4W experience would be a real plus).
• Proactive, with strong attention to detail and a genuine desire to learn.
• Criminal law experience is useful but not essential.

Responsibilities

• Preparing and formatting client bills, including pulling time from the reporting system and writing the covering letters.
• Maintaining billing records and generating reports.
• Managing diaries for four partners with very different working styles, proactively handling competing priorities.
• Coordinating occasional domestic and international travel, liaising with the firm’s travel agent.
• Using Excel for basic reporting and tracking.
• Supporting ad hoc client correspondence and administrative needs as they arise.

Skills

Billing knowledge

Diary management

Client correspondence

English writing

Travel coordination

Tools

Tikit P4W

Excel

Job description

HAIL Partners are supporting a highly regarded boutique law firm who are looking for a Legal PA to support four partners at their London office. This is a varied, billing-led role in a friendly, close-knit admin team, with a smart, professional office and a genuine focus on looking after their people.

Responsibilities:

• Preparing and formatting client bills, including pulling time from the reporting system and writing the covering letters
• Maintaining billing records and generating reports
• Managing diaries for four partners with very different working styles, proactively handling competing priorities
• Coordinating occasional domestic and international travel, liaising with the firm’s travel agent
• Using Excel for basic reporting and tracking
• Supporting ad hoc client correspondence and administrative needs as they arise

Role Requirements:

• 2+ years experience as a PA or legal secretary, ideally within a law firm
• Hands-on experience of legal billing and a good understanding of how it works
• Excellent written English, as you will be representing the firm in client correspondence
• Strong diary management skills with a calm approach to competing demands
• Quick to learn new systems (Tikit P4W experience would be a real plus)
• Proactive, with strong attention to detail and a genuine desire to learn
• Criminal law experience is useful but not essential

The firm offers hybrid working (5 days in the office during onboarding process, then 3 in the office and 2 from home), working hours of 9.30 to 5.30, a competitive base salary, annual discretionary bonus, private health insurance and weekly yoga sessions.