Personal Assistant

TalentYard Ltd; Greater London; Hybrid; GBP 24,000 - 30,000; Part time

Benefits offered by this job

Hybrid working

Mayfair office day

Job summary

TalentYard Ltd in London is seeking an Operations & Finance Coordinator on a part-time basis (3 days per week) to support finance, operations, HR and IT. You will report to the Finance Manager and MD, helping keep day-to-day activities organized and efficient.

The role covers financial reporting, supplier liaison, payroll administration with EoR familiarity, software/licence management and HR documentation. Hybrid work includes 1 day in Mayfair and 2 days remote.

Qualifications

• Strong financial literacy and excellent attention to detail.
• Experience supporting employee onboarding and offboarding.
• Payroll experience; knowledge of EoR platforms would be a bonus.
• Confidence managing software, licences, user access and IT suppliers.
• Excellent written and verbal communication skills.
• Discretion and integrity handling confidential financial and employee information.
• Ability to work independently, manage time effectively and juggle a varied workload.

Responsibilities

• Reviewing and managing company expense receipts and ensuring correct categorisation.
• Supporting the Finance Manager with accurate financial information and internal reporting.
• Liaising with regular suppliers and responding to general finance queries.
• Supporting colleagues with expense processes and helping to improve accuracy and efficiency.
• Assisting with the preparation of internal financial reports.
• Managing company software, subscriptions and information systems.
• Reviewing licences and corporate accounts to identify efficiencies and reduce costs.
• Managing hardware contracts and company mobile phones.
• Ensuring licence receipts and documentation are available for bookkeeping.
• Managing access to shared company resources and systems.
• Monitoring and managing company business rates.
• Onboarding and offboarding of employees including IT setup and HR documentation.
• Acting as the administrator for international payroll with EoR provider.
• Drafting and rolling out staff policies and employee handbooks.

Skills

Financial literacy

Onboarding/offboarding

Communication

Time management

Attention to detail

Tools

Payroll systems

EoR platforms

IT asset management

Licences management

Job description

We’re delighted to be working with a successful, forward-thinking international art gallery & business based in Mayfair, who are looking for an Operations & Finance Coordinator to join their team on a part-time basis, working 3 days per week.

This is a varied and interesting role for someone who enjoys being at the heart of a business and getting involved across finance, operations, HR and IT. You’ll work closely with the Finance Manager and Managing Director, helping to keep the day-to-day running of the business smooth, organised and efficient.

You’ll be joining a fantastic team of people who work hard, enjoy what they do and regularly socialise together — so there’s a great balance of professionalism and a genuinely friendly culture.

What you'll be doing:

Finance & Accounting

• Reviewing and managing company expense receipts and ensuring they are correctly categorised.
• Supporting the Finance Manager with accurate financial information and internal reporting.
• Liaising with regular suppliers and responding to general finance queries.
• Supporting colleagues with expense processes and helping to improve accuracy and efficiency.
• Assisting with the preparation of internal financial reports.

Business Operations & IT

• Managing company software, subscriptions and information systems.
• Reviewing licences and corporate accounts to identify efficiencies and eliminate unnecessary costs.
• Supporting the management of hardware contracts, including company mobile phones.
• Ensuring licence receipts and relevant documentation are available for bookkeeping.
• Managing access to shared company resources and systems.
• Monitoring and managing company business rates.

HR & People

• Supporting the onboarding and offboarding of employees and workers, including IT setup, system access and HR documentation.
• Acting as the main administrator for international payroll, working closely with their Employer of Record (EoR) provider.
• Working with the Managing Director to draft, review and roll out staff policies and employee handbooks.

About you

We’re looking for someone who is organised, proactive and enjoys taking ownership. You’ll ideally have experience in an administration, operations, finance or HR support role, along with:

• Strong financial literacy and excellent attention to detail.
• Experience supporting employee onboarding and offboarding.
• Previous payroll experience; knowledge of EoR platforms would be a bonus.
• Confidence managing software, licences, user access and IT suppliers.
• Excellent written and verbal communication skills.
• The discretion and integrity required when handling confidential financial and employee information.
• The ability to work independently, manage your time effectively and confidently juggle a varied workload.

What's on offer?

Salary up to £50,000 pro rata — up to £30,000 for 3 days per week

Hybrid working — 1 day in the Mayfair office and 2 days working from home

The opportunity to work within an exciting and creative art business

A friendly, sociable and supportive team

If you’re looking for a part-time role with variety, flexibility and the opportunity to make a real impact within a growing creative business, we’d love to hear from you.