Personal Assistant

Brook Street; East Hagbourne; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

Brook Street is seeking a proactive Personal Assistant to support two Deputy Directors at Harwell Science & Innovation Campus, Didcot, Oxfordshire. The role focuses on managing complex diaries, coordinating travel and events, and handling administrative tasks to keep senior leaders focused on core priorities.

Based at Electron Building, Didcot, this hybrid role runs Monday to Friday, 9:00am–5:00pm with an ASAP start and a fixed term until 01/04/2027 (extension subject to business needs).

Qualifications

• Experience supporting senior leaders with diary, correspondence, and administration.
• Ability to coordinate travel logistics with attention to detail.
• Strong communication and stakeholder management skills (discreet, polished, and proactive).
• Excellent document and records management capability.

Responsibilities

• Provide comprehensive PA support to two Deputy Directors (SCS1s).
• Manage complex diaries, schedule appointments, and prioritise meetings.
• Arrange domestic and international travel, accommodation, and detailed itineraries.
• Coordinate meetings, events, and conferences, including venue bookings and logistics.
• Process expenses, refunds, and other administrative requests accurately and promptly.
• Monitor, prioritise, and redirect emails, flagging urgent matters when required.
• Prepare meeting materials, agendas, and reminders to support effective planning.
• Maintain accurate records, filing systems, and up-to-date documentation.
• Support ongoing projects and business activities with reliable administrative coordination.
• Liaise with internal and external stakeholders professionally and efficiently.
• Provide cover and support to other Deputy Directors during periods of absence.
• Work independently-managing priorities and deadlines with minimal supervision.

Skills

Diary management

Organization

Travel coordination

Stakeholder management

Communication

Document & records management

Autonomy

Job description

Personal Assistant (PA)

Location: Electron Building, R97, Fermi Avenue, Didcot, Oxfordshire OX11 0QR (Hybrid)

Pay rate: £19.61 per hour

Working days/hours: Monday to Friday, 9:00am to 5:00pm

Assignment: ASAP start, until 01/04/2027 (extension subject to business needs)

Clearance: Basic DBS

Our Client is looking for a proactive, well-organised Personal Assistant to support two Deputy Directors. If you enjoy managing complex diaries, coordinating travel and events, and helping senior leaders stay focused on what matters most, this is a fantastic opportunity to bring your PA skills to a high-profile organisation at Harwell Science & Innovation Campus.

What you'll be doing:

• Provide comprehensive PA support to two Deputy Directors (SCS1s)
• Manage complex diaries, schedule appointments, and prioritise meetings
• Arrange domestic and international travel, accommodation, and detailed itineraries
• Coordinate meetings, events, and conferences, including venue bookings and logistics
• Process expenses, refunds, and other administrative requests accurately and promptly
• Monitor, prioritise, and redirect emails, flagging urgent matters when required
• Prepare meeting materials, agendas, and reminders to support effective planning
• Maintain accurate records, filing systems, and up-to-date documentation
• Support ongoing projects and business activities with reliable administrative coordination
• Liaise with internal and external stakeholders professionally and efficiently
• Provide cover and support to other Deputy Directors during periods of absence
• Work independently-managing priorities and deadlines with minimal supervision

What you'll bring:

• Strong organisation skills with the ability to manage competing priorities
• Proven experience supporting senior leaders with diary, correspondence, and administration
• Confidence coordinating travel and handling logistics with attention to detail
• Excellent communication and stakeholder management skills (discreet, polished, and proactive)
• Strong document and records management capability
• Good judgement to identify urgency, redirect effectively, and keep actions moving
• Professional reliability and the ability to work autonomously to deadlines

If you're ready to take on a varied PA role that makes a real impact at senior level.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.