Personal Assistant

Brook Street; Greater London; Hybrid; GBP 33,000 - 36,000; Full time

Job summary

Brook Street is recruiting a Personal Assistant to support two Deputy Directors in London. You will manage two calendars, inboxes and end-to-end meeting logistics to keep priorities on track and leaders well supported in a jobshare arrangement.

This role requires proactive organisation, discretion with sensitive information and strong communication across teams. It is hybrid, with three days in the office and start date ASAP, with an extension possible for strong performance.

Qualifications

• Strong diary and inbox management experience.
• Excellent organisational skills and attention to detail.
• Ability to handle sensitive/urgent communications with discretion.

Responsibilities

• Manage day-to-day diary and inboxes for two Deputy Directors, resolving clashes and prioritising appointments in line with business needs
• Coordinate meetings end-to-end: scheduling, attendee coordination, room booking, hospitality arrangements, agendas, papers and circulation
• Draft and manage correspondence on behalf of the Deputy Directors where appropriate
• Monitor inboxes for urgent or sensitive matters and escalate when required
• Provide note-taking and minute support, ensuring actions and decisions are recorded and circulated
• Support divisional events and assist with visitor escorting and in-person meeting logistics
• Contribute to inbox rota coverage for New Proceedings and Treasury Solicitor inboxes, including triage/allocation and keeping records
• Support reporting and document management, including weekly/monthly reports and time recording
• Assist with travel and accommodation bookings, plus wider team logistics for training/away days and meetings
• Help with onboarding/induction administration and off-boarding coordination for new joiners/leavers
• Provide bonus award and ad hoc admin support for time recording and invoice approvals

Skills

Diary management

Inbox management

Calendar coordination

Meeting logistics

Discretion with sensitive information

Proactive approach

Job description

Personal Assistant (EO)

Location: 102 Petty France, Westminster, London, SW1H 9AJ

• Pay rate: £17.54
• Working pattern: Full time, 9am-5pm
• Hybrid: 3 days in the office
• Clearance: Basic DBS required (Costs covered by the hiring process)
• Start date: ASAP (pending vetting)
• Assignment length: until 17/09/2027 (extension possible for strong performance)

If you thrive on organisation, enjoy supporting senior stakeholders, and want your work to make days run smoothly for leaders delivering key priorities, this is a fantastic opportunity. Our client is hiring for a reputed client and is looking for an experienced Personal Assistant to support two Deputy Directors who work as a jobshare‑ensuring diaries, inboxes and meetings are always in safe hands.

What you'll be doing:

• Manage day‑to‑day diary and inboxes for two Deputy Directors, resolving clashes and prioritising appointments in line with business needs
• Coordinate meetings end‑to‑end: scheduling, attendee coordination, room booking, hospitality arrangements, agendas, papers and circulation
• Draft and manage correspondence on behalf of the Deputy Directors where appropriate
• Monitor inboxes for urgent or sensitive matters and take the right action/escalate when required
• Provide note‑taking and minute support, ensuring actions and decisions are accurately recorded and circulated
• Support divisional events (including team away days and engagement activities), and assist with visitor escorting and in‑person meeting logistics
• Contribute to inbox rota coverage for New Proceedings and Treasury Solicitor inboxes, including triage/allocation and maintaining accurate records
• Support reporting and document management, including weekly/monthly reports and maintaining compliant time recording
• Assist with travel and accommodation bookings, plus wider team logistics for training/away days and virtual or in‑person meetings
• Help with onboarding/induction administration and off‑boarding coordination for new joiners/leavers
• Provide bonus award and ad hoc admin support for time recording and invoice approvals

What you'll bring:

• Strong diary and inbox management experience, with a calm, proactive approach to competing priorities
• Excellent organisation skills with attention to detail‑especially when coordinating meetings and managing documentation
• Confidence in drafting correspondence and handling sensitive/urgent communications appropriately
• A collaborative mindset‑comfortable working across teams and on a jobshare basis
• Solid record‑keeping habits to support reporting, returns and accurate administrative processes
• Professional communication skills for internal and external stakeholders, including visitors and meeting attendees

If you're an organised, people‑focused PA ready to support senior leaders and keep operations running seamlessly, we'd love to hear from you.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex‑military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.