Executive Secretary

Brook Street; Greater London; Hybrid; GBP 19,000 - 26,000; Full time

Job summary

Brook Street in London is seeking an Executive Secretary / PA to support two Deputy Directors in a high-profile government environment. You will manage complex diary schedules, coordinate meetings end-to-end, and take minutes from senior management meetings.

Travel arrangements (UK and overseas), expenses processing, and Directorate budget support are also required. The role demands discretion, outstanding organisational ability, and fluent written and verbal communication, with hybrid working

Qualifications

• Proven experience in a PA/Executive Assistant role supporting senior stakeholders.
• Strong written and verbal communication tailored for different audiences.
• Excellent organisation and attention to detail.
• Ability to prioritise and multitask in a fast-paced environment.
• Discretion, tact and confidence handling sensitive information.
• Proactive, motivated problem-solving approach.
• Working knowledge of MS Office (Outlook, Word, PowerPoint and Excel).
• Ability to obtain and pass a Basic DBS check.

Responsibilities

• Manage and organise complex diary schedules for two Deputy Directors, including inbox management and meeting coverage.
• Coordinate meetings and events end-to-end: booking rooms, creating agendas, distributing updates.
• Take and circulate minutes from senior management meetings.
• Arrange travel (UK and overseas when required), ensuring cost effectiveness and policy compliance.
• Process Deputy Directors' expenses and support Directorate budget responsibilities.
• Provide administrative support across the Directorate and across teams including comms, planning, recruitment and IT.
• Support cross-directorate collaboration to keep priorities aligned.
• Maintain HR and finance records and support internal communications.
• Step in to support broader Directorate programme activity and cover for other PAs when needed.

Skills

PA/EA experience

Communication

Organisation

Discretion

Multitasking

Problem solving

Tools

MS Office

Job description

Executive Secretary / P.A

Location: Old Admiralty Building, London, Greater London, SW1A 2AY (Hybrid)

• Pay rate: £16.31 per hour
• Contract length: 6 months
• Working pattern: Monday to Friday, hybrid working (typically 2-3 days per week in the office)
• Interview format: Microsoft Teams
• Security clearance: Basic DBS required (Costs covered by the hiring process)

If you're someone who thrives on structure, discretion and making busy diaries run smoothly, this is a fantastic opportunity to support two Deputy Directors in a friendly, collaborative team. You'll be supporting a high-profile and sensitive area of Government work-helping ensure priorities are ready, meetings are well organised, and decisions can move forward.

What you'll be doing:

• Manage and organise complex diary schedules for two Deputy Directors, including inbox management and ensuring effective meeting coverage
• Coordinate meetings and events end-to-end: booking rooms, creating agendas, and distributing updates
• Take and circulate minutes from senior management meetings
• Arrange travel (UK and overseas when required), ensuring cost effectiveness and compliance with policy
• Process Deputy Directors' expenses and support the Business Manager with Directorate budget responsibilities
• Provide administrative support across the Directorate-working with other PAs and colleagues across teams including comms, planning, recruitment and IT
• Support cross-directorate collaboration with offices, teams, PAs and Private Secretaries to keep priorities aligned
• Maintain accurate HR and finance records and support internal communications (e.g., notes, huddles and events)
• Step in to support broader Directorate programme activity, including business planning and covering for other PAs when needed

What you'll bring:

• Proven experience in a PA/Executive Assistant role supporting senior stakeholders
• Strong written and verbal communication-able to tailor messages for different audiences
• Excellent organisation and attention to detail
• Ability to prioritise and multitask in a fast-paced environment
• Discretion, tact and confidence handling sensitive information professionally
• Proactive, motivated, "can-do" approach to problem solving
• Working knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
• Ability to obtain and pass a Basic DBS check

If you enjoy delivering high-quality executive support and want to make a meaningful impact in a senior, collaborative environment, we'd love to hear from you.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.