Personal Assistant

Business Stream; City of Edinburgh; Hybrid; GBP 34,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

31 days annual leave

Subsidised staff restaurant

Free gym membership

Job summary

Business Stream is seeking an organised Personal Assistant to provide confidential support to the Director(s) and the wider business. You’ll manage diaries, meetings, travel, reports and presentations to keep priorities on track.

You’ll prepare agendas, take minutes, support board papers and weekly reporting, and work with senior leaders and stakeholders. This 12-month maternity-cover role offers hybrid working and professional development.

Qualifications

• GCSE in Mathematics and English required.
• Experience handling confidential matters.
• Strong MS Office skills (Word, Excel and PowerPoint).
• Excellent organisation and communication with deadlines.
• Experience with Teams, SharePoint and Microsoft 365 is a plus.

Responsibilities

• Manage busy diaries, meetings, travel, reports and presentations.
• Prepare agendas, take minutes, and support board papers.
• Support weekly reporting and cross-team administration.
• Collaborate with senior leaders and stakeholders to share information accurately.
• Contribute to engagement activities and continuous improvement.

Skills

Diary management

Organisation

Confidential handling

MS Office

Meetings coordination

Communication

Attention to detail

Stakeholder management

Team support

Education

GCSE Maths & English

HNC/HND in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Microsoft 365

Job description

We’re looking for an organised and proactive Personal Assistant to provide professional and confidential support to our Director(s) and the wider business. You’ll manage busy diaries, meetings, travel, reports and presentations, helping to keep priorities and deadlines on track.

You’ll prepare agendas, take minutes, follow up actions and support board papers and weekly reporting. Working closely with senior leaders and key stakeholders, you’ll share information accurately and on time, while also supporting team administration, engagement activities and continuous improvement.

This is a 12 month temporary role to provide maternity cover.

About you

You’ll build trusted working relationships, handle confidential information with discretion and use sound judgement when resolving or escalating issues. You’ll be comfortable managing competing priorities in a busy environment and adapting to meet deadlines.

To be successful in the role, you’ll need:

• Standard Grade/GCSE or equivalent in Mathematics and English.
• Administrative experience involving sensitive, confidential or business-critical matters.
• Strong Microsoft Office skills, including Word, Excel and PowerPoint.
• Excellent organisation and communication skills, with the ability to prioritise work and meet deadlines.
• Strong attention to detail and a flexible, collaborative and customer-focused approach.
• An HNC/HND in Business Administration, or experience using Teams, SharePoint and other Microsoft 365 tools, would be an advantage.

What’s in it for you?

You’ll be a key team player in one of the largest water retailers in the UK, with lots of benefits and the chance to grow your career.

• Salary up to £38,000
• Hybrid working (3 days in office, 2 days at home)
• 31 days annual leave and six bank holidays
• Subsidised staff restaurant and free gym membership

Why we’re the right fit

We’re passionate about providing a great place to work, where our colleagues feel trusted, valued, supported and empowered, whatever their background or role. And we’re committed to providing an inclusive workplace that welcomes and promotes diversity and provides equal opportunities for everyone. In everything we do, we’re driven to make a positive difference, and always strive to do the right thing by our customers, our people, our local communities and the environment. Life at Business Stream is fast-paced and exciting, where no two days are the same.

Who we are

Business Stream is one of the largest water retailers in the UK and a trusted service provider to over 300,000 business customers. With over 17 years’ experience of operating in a competitive water market – longer than any other retailer – we’re the chosen service provider for businesses and organisations ranging from small corner shops to large industrial estates. Headquartered in Edinburgh and employing around 350 people, we provide a range of services including metering and billing, water efficiency support and, water and waste water management solutions.

A Disability Confident Committed Employer

If you consider yourself to have a disability, we encourage you to disclose that as part of your application. That means we can provide the necessary support and use your unique talents effectively.