Personal assistant

Pertemps; Birmingham; On-site; GBP 17,000 - 20,000; Part time

Job summary

A small firm of solicitors on the outskirts of Birmingham is seeking a part-time Legal Assistant. The role involves managing client communications, supporting legal administration, and maintaining office organization. Ideal candidates will have prior experience in a legal setting and strong communication skills.

Qualifications

• Previous experience as a Legal Secretary/Assistant required.

Responsibilities

• Be the first point of contact for the business.
• Support the team with legal admin tasks.
• Use the CRM system to keep records updated.

Skills

Communication

Client Liaison

Admin Management

Tools

Clio

Adobe

Bundledocs

Job description

Part Time Legal Assistant - 25hrs
£17,000pa Part Time
Personal assistant / secretary

We are recruiting for an experienced part-time Legal Assistant to work for a small firm of solicitors based on the outskirts of Birmingham who specialise in Employment law.

Responsibilities:

1. Be the first point of contact for the business, including answering the phone and assessing what to do with each call. Handle new enquiries with friendliness and sensitivity, including speaking to emotional prospects.
2. Support the team with legal admin, such as transcribing notes, liaising with clients, sourcing quotes, formatting documents, chasing information, and creating bundles using Adobe or Bundledocs. Manage admin-focused matters like settlement agreements and drafting handbooks.
3. Use the CRM system, Clio, to keep records updated and facilitate communication. Tasks include creating matters, drafting and sending CCLs, uploading documents, managing key dates, and completing identity checks.
4. Manage the office environment, including handling post, secure filing, and liaising with external suppliers for stationery supplies.
5. Assist with planning team days and events, and book training sessions for the legal team.
6. Review and update information in business listings such as Review Solicitors and Three Best Rated.
7. Monitor company reviews, respond to positive reviews, share them with the team, and escalate negative reviews to managers.

If you have previous experience as a Legal Secretary/Assistant and are interested in this role, please click 'Apply' below.