Personal Assistant

DWF; Belfast City District; Hybrid; GBP 12,000 - 21,000; Part time

Benefits offered by this job

Hybrid working

Job summary

DWF is hiring a Personal Assistant to join the Belfast team, providing PA support to our legal professionals. The role is based in our Belfast office with a flexible hybrid working approach and a part-time schedule.

You will manage cases, draft documents, assist with invoicing, and handle client communications while maintaining confidentiality and accuracy.

Ideal candidates will have advanced Microsoft Office skills, invoicing experience, and prior legal secretarial or banking support background.

Qualifications

• Advanced Microsoft Office experience.
• Financial mindset for invoicing and billing support.
• High level of accuracy and attention to detail.
• Previous experience in a legal secretarial or banking support role.
• Senior Partner/Director experience.

Responsibilities

• Assist in proactive handling of cases as directed by Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
• Support client-related management information tasks, including collation, administration, and reporting.
• Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
• Assist with the monthly invoicing process, including raising invoices when requested.
• Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.

Skills

Advanced Microsoft Office

Invoicing/billing mindset

Attention to detail

Legal secretarial experience

Senior Partner/Director experience

Job description

Why join us? We are currently hiring for a Personal Assistant to join DWF (NI) LLP, part of the DWF Group and provide PA support in Belfast. The successful candidate will play a key role in assisting our legal professionals, ensuring seamless operation and client satisfaction. This role will be based in our Belfast office and we offer a flexible, hybrid working approach. This is a part time role.

Responsibilities

• Assist in the proactive handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
• Support client-related management information tasks, including collation, administration, and reporting.
• Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
• Assist with the monthly invoicing process, including raising invoices when requested.
• Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.

Essential

• Advanced Microsoft Office experience
• Financial minded for invoicing/billing support
• High level of accuracy and attention to detail.
• Previous experience in a legal secretarial or banking support role
• Senior Partner/Director experience

What we offer

We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF. We are an equal opportunities employer that celebrates diversity and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you're excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.

About Us

DWF is a leading global provider of integrated legal and business services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.