Personal Assistant

Honeycomb; Belfast City District; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

5% employer pension contribution

Private healthcare

Christmas office closure

Generous annual leave

Comprehensive benefits package

Job summary

Honeycomb is recruiting a Personal Assistant to join a leading Belfast law firm. The role supports senior professionals with a broad range of administrative and billing responsibilities in a busy, professional setting.

The successful candidate will manage diaries, coordinate meetings, prepare documentation, and assist with billing and financial administration. A legal or professional services background is advantageous.

Qualifications

• Experience as Personal Assistant, Legal Secretary, Administrator, Team Assistant or similar role.
• Strong administrative skills with excellent organisation and attention to detail.
• Experience in legal or professional services environment is advantageous.
• Billing/invoicing/financial administration experience would be desirable.

Responsibilities

• Provide Personal Assistant and administrative support to senior lawyers and team members.
• Manage diaries, appointments, meetings, correspondence, and deadlines.
• Prepare and proofread professional documentation and reports.
• Assist with client bills and invoices; liaise with finance on billing queries.
• Maintain accurate billing, client, and administrative records.
• Coordinate travel, events and other arrangements as required.
• Handle confidential information with discretion and professionalism.

Skills

Administrative skills

Organisation & attention to detail

MS Office proficiency

Tools

Billing software

Job description

Honeycomb is delighted to be recruiting a Personal Assistant to join a leading law firm in Belfast. This is an excellent opportunity for an experienced PA or highly organised administrator with strong billing experience to join a busy and professional environment.

The Job

This is a fantastic opportunity for an experienced Personal Assistant or strong administrator to join a highly regarded law firm, supporting senior professionals and the wider team with a broad range of administrative, organisational, and billing responsibilities.

The successful candidate will manage diaries and correspondence, coordinate meetings, prepare documentation, and assist with billing and financial administration. The role would suit someone who is highly organised, commercially aware, and confident managing detailed administrative processes and deadlines.

Candidates can come from either a legal or professional services environment, with previous law firm experience advantageous but not essential.

The Company

This well-established and highly regarded law firm has an excellent reputation within the Northern Ireland market and works with a broad range of high-profile clients. The firm offers a professional, collaborative, and supportive working environment, with a strong focus on quality, client service, and employee development.

Package/Benefits

• Competitive salary, depending on experience
• Strong annual leave entitlement, with an additional Christmas office closure that is not deducted from annual leave
• 5% employer pension contribution
• Discretionary Christmas bonus
• Private healthcare and additional employee benefits
• Monday - Friday working pattern
• Professional and supportive working environment
• Excellent long-term career progression opportunities
• Comprehensive benefits package

The Role

• Providing Personal Assistant and administrative support to senior lawyers and wider team members
• Managing diaries, appointments, meetings, correspondence, and deadlines
• Preparing and proofreading professional documentation and reports
• Acting as a key point of contact for clients, colleagues, and external stakeholders
• Assisting with the preparation and processing of client bills and invoices
• Liaising with finance teams and fee earners regarding billing queries
• Maintaining accurate billing, client, and administrative records
• Supporting expenses, financial administration, client onboarding, and general reporting
• Coordinating travel, events, and other arrangements as required
• Managing confidential information with discretion
• Maintaining filing systems and supporting wider administrative requirements
• Identifying opportunities to improve processes and efficiency

The Person

• Previous experience as a Personal Assistant, Legal Secretary, Administrator, Team Assistant, or similar role
• Strong administrative skills with excellent organisation and attention to detail
• Experience within a legal or professional services environment is advantageous
• Previous billing, invoicing, financial administration experience would be highly desirable
• Strong IT skills, particularly Microsoft Office, Outlook, Word, and Excel
• Excellent written and verbal communication skills
• Highly organised, proactive, and able to manage competing priorities
• Discreet and trustworthy when handling confidential information
• Professional and client-focused with strong interpersonal skills
• Comfortable working in a fast-paced environment and using initiative

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.