People Systems & Data Coordinator

Coastland College; Weymouth; On-site; GBP 26,000 - 32,000; Part time

Benefits offered by this job

LGPS pension

CPD & career development

Eye care scheme

Staff parking

Job summary

Coastland College is seeking a proactive People Systems & Data Coordinator to lead the administration of iTrent, improve systems and deliver insightful workforce reporting. You will work across People Services, Payroll and Finance to enhance data quality and automate processes, helping drive smarter decisions and better employee experiences.

The role requires strong data analysis, excellent stakeholder collaboration and a passion for digital transformation in a college setting.

Qualifications

• Experience working with HR, payroll or workforce systems.
• Excellent data analysis skills to support decision-making.
• Strong Excel and reporting abilities.

Responsibilities

• Act as lead administrator for the HR Information System (iTrent).
• Develop and maintain system configurations, workflows and user permissions.
• Lead continuous improvement of people systems and digital ways of working.
• Produce workforce dashboards and management information for decision-making.
• Identify opportunities to automate processes and improve user experience.

Skills

HR systems

Data analysis

Analytical thinking

Process improvement

Tools

iTrent

HRIS

Excel

Job description

EmployerCoastland CollegeLocationWeymouth, DorsetContract TypePermanentHoursPart TimeSalary£28,798 per annum (pro-rated to part time hours)Posted25th September 2026Start DateAs Soon As PossibleExpires6th October 2026 11:59 PMContract TypePermanentStart DateAs Soon As PossibleJob ID1576343Job ReferenceREQ0118Drive Digital Transformation. Unlock Insight. Shape the Future of People Services.At Coastland College, our people are at the heart of everything we do.We are investing in our people, culture and digital capability to create an exceptional place to work, learn and grow. We believe that by supporting our colleagues to thrive, we can inspire excellence in every learner, strengthen our communities and help shape a confident, resilient and future-ready Dorset.We are looking for a proactive, analytical and forward-thinking People Systems & Data Coordinator to join our People Team and play a key role in driving digital transformation, workforce intelligence and continuous improvement across the College.About the RoleThis is an exciting opportunity to become the lead administrator and subject matter expert for the College's HR Information System, iTrent.You will be responsible for the development, maintenance and optimisation of our people systems, ensuring workforce information is accurate, secure and accessible while driving improvements through automation, reporting and process innovation.Working closely with colleagues across People Services, Payroll, Finance, MIS and operational departments, you will help transform the way we use technology and data to support decision-making, improve efficiency and enhance the employee experience.This role is central to our digital transformation journey and offers a unique opportunity to influence how workforce data, systems and technology support the future success of Coastland College.What You'll Be DoingAs the People Systems & Data Coordinator, you will:Act as the lead administrator and subject matter expert for the College's HR Information System (iTrent).Maintain and develop system configuration, workflows, forms, templates and user permissions.Lead the continuous improvement of people systems, processes and digital ways of working.Ensure workforce data is accurate, reliable, secure and audit-ready.Develop and maintain workforce dashboards, management information and reporting solutions.Produce meaningful workforce insights to support operational and strategic decision-making.Identify opportunities to automate processes, reduce administration and improve the user experience.Manage system upgrades, testing, implementation and user acceptance activities.Support integration between iTrent, Payroll, Finance, MIS and other College systems.Provide training, guidance and support to managers and colleagues using People systems.Support workforce planning through the provision of accurate data and reporting.Ensure systems and processes support compliance, governance and audit requirements.Contribute to College-wide digital transformation and continuous improvement projects.Promote a culture of innovation and data-driven decision-making across the organisation.About YouWe are looking for someone who:Has experience working with HR, payroll, business or workforce systems.Enjoys analysing data and using insight to support better decision-making.Has strong technical, analytical and problem-solving skills.Is highly organised and able to manage multiple priorities effectively.Is confident interpreting, analysing and presenting workforce information.Can build strong relationships with colleagues and stakeholders at all levels.Has a keen eye for detail and a passion for data quality and accuracy.Enjoys improving processes and finding smarter, more efficient ways of working.Is confident supporting, training and guiding users with varying levels of technical knowledge.Is curious, innovative and enthusiastic about digital transformation and technology.Shares our values and commitment to delivering an excellent employee experience.Experience of iTrent or a similar HR Information System would be highly desirable, along with strong Excel, reporting and data management skills.Making Your Application Stand OutThe supporting statement is an important part of your application and is your opportunity to demonstrate why you are the right person for this role.When completing your application, please provide clear examples of how your experience, skills and knowledge meet the criteria outlined in the Person Specification.We would particularly encourage applicants to demonstrate evidence of:Administering or developing HR, payroll or business systems.Working with workforce data, management information and reporting.Improving processes, workflows or digital systems.Analysing data and using insights to support decision-making.Supporting system users and delivering training or guidance.Managing system upgrades, testing or implementation projects.Working collaboratively with stakeholders across different departments.Delivering improvements that have increased efficiency, accuracy or user experience.Maintaining high standards of data quality, compliance and governance.Where possible, please describe:The challenge or situation you faced.The action you personally took.The outcome, improvement or impact achieved.Applications that provide specific examples and evidence aligned to the Person Specification are more likely to be successful at shortlisting stage.Why Join Coastland College?Coastland College brings together the strengths of Weymouth College and Kingston Maurward College to create a vibrant, ambitious and future-focused provider of education and skills.Our purpose is simple:We partner with industry and our community to inspire students and apprentices for individual success beyond expectation, ensuring they are confident, resilient and future ready.Everything we do is guided by our values:Connected | Welcoming | Dynamic | Empowering | CourageousWhat We Offer25 days annual leave plus bank holidays, increasing to 30 days with service (pro-rata for part-time roles).Additional College efficiency closure days at Christmas and Easter.Membership of the Local Government Pension Scheme (LGPS), providing generous employer contributions and long-term financial security.Ongoing learning and development opportunities, including CPD, professional qualifications and career development support.Free access to our Employee Assistance Programme, providing 24/7 confidential counselling, wellbeing support, financial advice and legal guidance.Free eye tests through our corporate eyecare scheme.Access to Blue Light Card discounts and a wide range of employee savings, discounts and wellbeing benefits.Free staff parking on both College campuses.Free access to our on-campus gym facilities.Staff discounts across College facilities, including Hair & Beauty treatments, dining experiences and theatre performances.Access to cafés and catering facilities across both campuses, including Coastland Coffee at our Weymouth Campus.Family-friendly policies and flexible working opportunities where business needs allow.A supportive, inclusive and values-driven culture where colleagues are encouraged to contribute, innovate and succeed.The opportunity to work across two unique campuses: our vibrant coastal campus in Weymouth and the stunning historic estate at Kingston Maurward.SafeguardingCoastland College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Successful applicants will be required to undertake an Enhanced DBS check as part of our safer recruitment procedures.Ready to Apply?If you are passionate about systems, data, digital innovation and continuous improvement, and want to play a key role in shaping the future of People Services at Coastland College, we would love to hear from you.Join us and help build a smarter, more connected and future-ready Coastland College.Applications will be reviewed and shortlisted as they are received. We reserve the right to close this vacancy early if suitable candidates are identified, therefore early applications are encouraged.Interview Dates: Week commencing 19 October 2026, although interviews may be brought forward where suitable candidates are identified.Safeguarding Statement:Safeguarding StatementCoastland College is committed to safeguarding and promoting the welfare of children and young people. All applicants should be aware that safeguarding checks will be undertaken as part of the recruitment process. The successful applicant will be required to apply for an enhanced Disclosure and Barring Service check and to provide proof of eligibility to work in the UK.This role involves regular contact with children and young people and is considered regulated activity under the relevant safeguarding legislation. The successful candidate will be expected to uphold the highest standards of child protection and follow all statutory guidance, including Keeping Children Safe in Education.The post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must declare all relevant convictions and cautions that are not protected under the Exceptions Order 1975 (amended 2013 and 2020). Guidance on which convictions must be disclosed can be found in the Ministry of Justice’s guidance on the Rehabilitation of Offenders Act and the DBS filtering rules.