People Administrator

Coastland College; Weymouth; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

25 days annual leave

LGPS pension

CPD opportunities

Wellbeing support

Eye tests

Staff parking

Campus gym access

Staff discounts

Flexible working where possible

Coastland Coffee Weymouth

Job summary

Coastland College seeks a proactive People Administrator to support the People Team across recruitment, onboarding, HR data and compliance. You will handle employment documentation, update records in HR systems and assist with development initiatives while staying responsive to colleagues and managers.

Based in Weymouth, the role offers varied tasks, flexibility, and opportunities to work across two campuses, with a friendly, values-driven culture focused on learners’ success.

Qualifications

• Experience delivering high-quality administrative support to colleagues and managers.
• Able to handle confidential information with professionalism and discretion.
• Strong organisational skills with meticulous attention to detail.
• Experience in recruitment, onboarding or employee administration is beneficial.
• Proficient in Microsoft Office 365 and digital systems.

Responsibilities

• Provide high-quality administrative support across the People Team.
• Act as a first point of contact for People-related enquiries with good service.
• Manage and monitor People Team inboxes and respond promptly.
• Prepare contracts, letters and employment documentation.
• Support recruitment, onboarding and induction activities.
• Maintain accurate employee records in iTrent and other systems.
• Assist with lifecycle administration such as changes and leavers.
• Support learning and development activities and CPD programmes.
• Assist with safeguarding and compliance processes and records.
• Support workforce reporting, audits and quality assurance.
• Contribute to People Team projects and continuous improvement.

Skills

Customer service

Organisational skills

Communication

Discretion

Team collaboration

Tools

Microsoft Office 365

Job description

We are looking for enthusiastic, organised and customer-focused People Administrator to join our growing People Team.

About the Role

This is an exciting opportunity to join a friendly, supportive and forward-thinking People Team at a time of significant investment and positive change. As a People Administrator, you will play a key role in delivering an efficient, professional and customer-focused People Service, supporting colleagues and managers across the College. Working across the full range of People Services activities, you will provide administrative support throughout the employee lifecycle, including recruitment and onboarding, employee administration, learning and development, compliance activities, workforce data and wider People Team projects. No two days will be the same. One day you could be supporting recruitment activity and onboarding new colleagues, while the next you could be coordinating training, preparing employment documentation, updating workforce records or supporting compliance and safeguarding processes. Designed to offer flexibility and variety, this role will provide opportunities to develop skills and experience across all areas of the People function. Depending on business need, you may support recruitment, people operations, learning and development, compliance or wider People Team initiatives.

What You’ll Be Doing

As a People Administrator, you will:

• Provide high-quality administrative support across the People Team.
• Act as a first point of contact for People-related enquiries, providing excellent customer service to colleagues, managers and candidates.
• Manage and monitor People Team inboxes, ensuring enquiries are responded to promptly and professionally.
• Prepare contracts, letters, employment documentation and other People-related correspondence.
• Support recruitment, onboarding and induction activities.
• Maintain accurate employee records within iTrent and other People systems.
• Assist with employee lifecycle administration, including contractual changes, probation reviews, fixed-term contracts and leaver processes.
• Support learning and development activities, training administration and CPD programmes.
• Assist with safeguarding and compliance processes, maintaining accurate and audit-ready records.
• Support workforce reporting, audits and quality assurance activities.
• Contribute to People Team projects and continuous improvement initiatives.
• Work flexibly across different areas of the People function to support business priorities and service delivery.

We are looking for someone who

• Has excellent organisational skills and strong attention to detail.
• Takes pride in delivering outstanding customer service.
• Can manage multiple priorities and work effectively in a fast-paced environment.
• Has strong communication and interpersonal skills.
• Can handle confidential and sensitive information with professionalism and discretion.
• Is comfortable using Microsoft Office 365 and digital systems.
• Enjoys working collaboratively and building positive relationships with others.
• Has previous administrative experience and a willingness to learn and develop.
• Demonstrates initiative, flexibility and a positive approach to problem solving.
• Shares our values and commitment to supporting colleagues and learners.

Experience within HR, recruitment, employee administration, learning and development or People Services would be advantageous. However, just as important is a positive attitude, strong organisational skills and a genuine passion for helping people.

Coastland College brings together the strengths of Weymouth College and Kingston Maurward College to create a vibrant, ambitious and future-focused provider of education and skills.

We partner with industry and our community to inspire students and apprentices for individual success beyond expectation, ensuring they are confident, resilient and future ready.

Everything we do is guided by our values:

Connected | Welcoming | Dynamic | Empowering | Courageous

What We Offer

• 25 days annual leave plus bank holidays, increasing to 30 days with service (pro-rata for part-time roles).
• Additional College efficiency closure days at Christmas and Easter.
• Membership of the Local Government Pension Scheme (LGPS), providing generous employer contributions and long-term financial security.
• Ongoing learning and development opportunities, including CPD, professional qualifications and career development support.
• Free access to our Employee Assistance Programme, providing 24/7 confidential counselling, wellbeing support, financial advice and legal guidance.
• Free eye tests through our corporate eyecare scheme.
• Access to Blue Light Card discounts and a wide range of employee savings, discounts and wellbeing benefits.
• Free staff parking on both College campuses.
• Free access to our on-campus gym facilities.
• Staff discounts across College facilities, including Hair & Beauty treatments, dining experiences and theatre performances.
• Access to cafés and catering facilities across both campuses, including Coastland Coffee at our Weymouth Campus.
• Family-friendly policies and flexible working opportunities where business needs allow.
• A supportive, inclusive and values-driven culture where colleagues are encouraged to contribute, innovate and succeed.
• The opportunity to work across two unique campuses: our vibrant coastal campus in Weymouth and the stunning historic estate at Kingston Maurward.

Safeguarding

Coastland College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Successful applicants will be required to undertake an Enhanced DBS check as part of our safer recruitment procedures.