People Systems & Data Coordinator at Coastland College

Dorset Council; Weymouth; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days annual leave

LGPS pension

CPD and professional qualifications

Eye care scheme

Gym access

Staff parking

Flexible working (where possible)

Employee discounts

Job summary

Coastland College is seeking a proactive People Systems & Data Coordinator to lead our HR Information System (iTrent) and drive digital transformation across People Services. You will develop, maintain and optimise workforce data, dashboards and reporting to support decision-making and improve efficiency.

Work with Payroll, Finance and MIS to enhance processes, automate where possible and ensure data accuracy and security.

Qualifications

• Experience with HR, payroll or workforce systems.
• Analytical with data insights to support decision-making.
• Strong Excel and reporting skills.
• Ability to train and guide system users with varying technical knowledge.
• Ability to work with stakeholders across departments.

Responsibilities

• Act as lead administrator for the HRIS (iTrent) and maintain system configuration, forms, and user permissions.
• Lead continuous improvement of people systems, processes and digital ways of working.
• Ensure workforce data is accurate, secure and audit-ready with dashboards and reporting.
• Develop workforce insights to support operational and strategic decision-making.
• Identify opportunities to automate processes and improve user experience.
• Manage system upgrades, testing, and integrations with payroll, finance and MIS.

Skills

HR systems

Data analysis

Reporting

Process improvement

Stakeholder engagement

Training users

Tools

iTrent

Excel

Power BI

Job description

About the role

Drive Digital Transformation. Unlock Insight. Shape the Future of People Services.

At Coastland College, our people are at the heart of everything we do.

We are investing in our people, culture and digital capability to create an exceptional place to work, learn and grow. We believe that by supporting our colleagues to thrive, we can inspire excellence in every learner, strengthen our communities and help shape a confident, resilient and future-ready Dorset.

We are looking for a proactive, analytical and forward-thinking People Systems & Data Coordinator to join our People Team and play a key role in driving digital transformation, workforce intelligence and continuous improvement across the College.

This is an exciting opportunity to become the lead administrator and subject matter expert for the College's HR Information System, iTrent.

You will be responsible for the development, maintenance and optimisation of our people systems, ensuring workforce information is accurate, secure and accessible while driving improvements through automation, reporting and process innovation.

Working closely with colleagues across People Services, Payroll, Finance, MIS and operational departments, you will help transform the way we use technology and data to support decision-making, improve efficiency and enhance the employee experience.

This role is central to our digital transformation journey and offers a unique opportunity to influence how workforce data, systems and technology support the future success of Coastland College.

What You'll Be Doing

• Act as the lead administrator and subject matter expert for the College's HR Information System (iTrent).
• Maintain and develop system configuration, workflows, forms, templates and user permissions.
• Lead the continuous improvement of people systems, processes and digital ways of working.
• Ensure workforce data is accurate, reliable, secure and audit-ready.
• Develop and maintain workforce dashboards, management information and reporting solutions.
• Produce meaningful workforce insights to support operational and strategic decision-making.
• Identify opportunities to automate processes, reduce administration and improve the user experience.
• Manage system upgrades, testing, implementation and user acceptance activities.
• Support integration between iTrent, Payroll, Finance, MIS and other College systems.
• Provide training, guidance and support to managers and colleagues using People systems.
• Support workforce planning through the provision of accurate data and reporting.
• Ensure systems and processes support compliance, governance and audit requirements.
• Contribute to College-wide digital transformation and continuous improvement projects.
• Promote a culture of innovation and data-driven decision-making across the organisation.

About You

• Has experience working with HR, payroll, business or workforce systems.
• Enjoys analysing data and using insight to support better decision-making.
• Has strong technical, analytical and problem-solving skills.
• Is highly organised and able to manage multiple priorities effectively.
• Is confident interpreting, analysing and presenting workforce information.
• Can build strong relationships with colleagues and stakeholders at all levels.
• Has a keen eye for detail and a passion for data quality and accuracy.
• Enjoys improving processes and finding smarter, more efficient ways of working.
• Is confident supporting, training and guiding users with varying levels of technical knowledge.
• Is curious, innovative and enthusiastic about digital transformation and technology.
• Shares our values and commitment to delivering an excellent employee experience.

Experience of iTrent or a similar HR Information System would be highly desirable, along with strong Excel, reporting and data management skills.

Making Your Application Stand Out

The supporting statement is an important part of your application and is your opportunity to demonstrate why you are the right person for this role.

When completing your application, please provide clear examples of how your experience, skills and knowledge meet the criteria outlined in the Person Specification.

We would particularly encourage applicants to demonstrate evidence of:

• Administering or developing HR, payroll or business systems.
• Working with workforce data, management information and reporting.
• Improving processes, workflows or digital systems.
• Analysing data and using insights to support decision-making.
• Supporting system users and delivering training or guidance.
• Managing system upgrades, testing or implementation projects.
• Working collaboratively with stakeholders across different departments.
• Delivering improvements that have increased efficiency, accuracy or user experience.
• Maintaining high standards of data quality, compliance and governance.

Where possible, please describe:

• The challenge or situation you faced.
• The action you personally took.
• The outcome, improvement or impact achieved.

Applications that provide specific examples and evidence aligned to the Person Specification are more likely to be successful at shortlisting stage.

Interview Dates

Week commencing 19 October 2026, although interviews may be brought forward where suitable candidates are identified.

About Us

Coastland College brings together the strengths of Weymouth College and Kingston Maurward College to create a vibrant, ambitious and future-focused provider of education and skills.

Our purpose is simple:

We partner with industry and our community to inspire students and apprentices for individual success beyond expectation, ensuring they are confident, resilient and future ready.

Everything we do is guided by our values:

Connected | Welcoming | Dynamic | Empowering | Courageous

What We Offer

• 25 days annual leave plus bank holidays, increasing to 30 days with service (pro-rata for part-time roles).
• Additional College efficiency closure days at Christmas and Easter.
• Membership of the Local Government Pension Scheme (LGPS), providing generous employer contributions and long-term financial security.
• Ongoing learning and development opportunities, including CPD, professional qualifications and career development support.
• Free access to our Employee Assistance Programme, providing 24/7 confidential counselling, wellbeing support, financial advice and legal guidance.
• Free eye tests through our corporate eyecare scheme.
• Access to Blue Light Card discounts and a wide range of employee savings, discounts and wellbeing benefits.
• Free staff parking on both College campuses.
• Free access to our on-campus gym facilities.
• Staff discounts across College facilities, including Hair & Beauty treatments, dining experiences and theatre performances.
• Access to cafés and catering facilities across both campuses, including Coastland Coffee at our Weymouth Campus.
• Family-friendly policies and flexible working opportunities where business needs allow.
• A supportive, inclusive and values-driven culture where colleagues are encouraged to contribute, innovate and succeed.
• The opportunity to work across two unique campuses: our vibrant coastal campus in Weymouth and the stunning historic estate at Kingston Maurward.

Further Information

Safeguarding

Coastland College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Successful applicants will be required to undertake an Enhanced DBS check as part of our safer recruitment procedures.