People Services Assistant

Little Faces Nursery; Havant; On-site; GBP 26,000; Full time

Job summary

Join a forward-thinking organization as a People Services Assistant, where your administrative expertise will shine! This role is vital in delivering exceptional support across various People Services functions, ensuring compliance and enhancing the new starter experience. You will coordinate onboarding, manage payroll changes, and assist in employee relations while fostering relationships at all levels. The company offers a supportive environment that invests in your growth with training and development opportunities. If you're detail-oriented and passionate about providing outstanding service, this is the perfect opportunity for you!

Benefits

Training and Development Opportunities

Generous Pension Plans

Annual Leave Package

Exclusive Discounts

Community Engagement Opportunities

Qualifications

• Strong administrative skills with attention to detail and accuracy.
• Experience in HR and payroll systems, including processing changes.

Responsibilities

• Manage onboarding processes and ensure compliance with regulations.
• Support employee relations and payroll administration effectively.

Skills

Administrative Skills

Interpersonal Skills

HR and Payroll Systems

Pre-employment Checks

Microsoft Office

Tools

HR/Payroll System

Microsoft Word

Microsoft Excel

Job description

People Services Assistant

Job Details

• Job Title: People Services Assistant
• Department: People Services
• Campus: Havant Campus
• Salary: Grade 3 Spine Point 13 £25,625.74
• Contract Type: Permanent / Full time

About the Role

We are seeking a highly organised and detail-oriented People Services Administrator to join our People Services team. This role is crucial in providing essential administrative support across a diverse range of People Services functions. You will ensure high-quality, robust processes and procedures are implemented and maintained, act as a first point of contact for People Services and recruitment queries, and proactively support the team to remain compliant and deliver outstanding customer service.

Responsibilities

• Onboarding & Compliance:
  • Coordinate and manage the complete onboarding process for new starters, including reference checks, DBS checks, Right to Work checks, and overseas checks.
  • Ensure accurate compliance with Single Central Record requirements.
  • Manage the online DBS portal and provide support to candidates.
• New Starter Experience:
  • Ensure a positive and seamless new starter journey, including pre-employment meetings and one-month check-in meetings.
  • Issue contracts and offer letters within statutory timeframes, calculating prorated salaries and leave entitlements.
  • Take an active role in interview panels and supporting recruiting managers.
• Payroll Administration:
  • Process payroll changes and generate accurate HR administration paperwork, adhering to payroll cut-off dates.
  • Record new starters on the HR/Payroll system and process starter pension notifications.
• Employee Relations:
  • Provide administrative support to Business Partners in employee relations cases, including preparing packs and taking minutes.
  • Organise and monitor the exit interview process and ensure efficient completion of leaver processes.

Requirements

• A high standard of administrative skill with a keen eye for detail and a high level of accuracy.
• Excellent interpersonal skills with the ability to interact with staff at all levels and build effective relationships.
• Recent experience of using HR and Payroll systems with experience of processing payroll changes such as working hours, multiple contracts, promotions, new starters and leavers.
• Experience of pre-employment checks and recruitment.
• Competent in using Microsoft Office packages, e.g. Word, Excel.
• Professional and customer-focused approach including absolute discretion, confidentiality, diplomacy and sensitivity.

Benefits

In return, you will receive:

• Invest in Your Growth: Access a wide range of training, in-house coaching, workshops, and funding for qualifications. Opportunities for funded research, with potential international travel.
• Generous Pension Plans: Benefit from either the Local Government Pension Scheme or Teachers’ Pension Scheme.
• Ample Time Off: Enjoy a generous annual leave package to maintain a healthy work-life balance.
• Exclusive Discounts: Get an NUS TOTUM card, offering discounts with hundreds of retailers.
• Community Engagement: Participate in volunteering and fundraising for local and national charities. Option to donate through the Give As You Earn (GAYE) scheme.

Visit our website to learn more!

Application

How to apply: We strive in offering an inclusive and accessible recruitment and interview process to all candidates. Should you have any questions at all, or require any support with reasonable adjustments, please contact [e-mail] and a member of our team will respond as soon as possible. For more information on the position itself, please connect with Emma at [e-mail] for any queries. Please note, we appreciate the value of each applicant but kindly ask that you complete an application form as we do not accept CVs.