People Services Administrator

Gist Limited; Basingstoke; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

M&S discount

25 days leave

Healthcare plan

Annual bonus

Pension plan

Life assurance

App discounts

Wellbeing support

Training & induction

Cycle to work

Job summary

Gist Limited, part of the M&S Group, is hiring a People Shared Services Administrator to ensure HR processes from onboarding through offboarding are accurate and compliant.

You will manage contracts and documentation, complete right-to-work checks, maintain employee records in our HR system, and respond to queries while supporting audits and process improvements. This role offers hybrid working with travel to Chineham, Basingstoke, and a salary up to £35,000.

Qualifications

• Experience in HR administration or People Shared Services.
• Strong understanding of HR processes, contracts and right-to-work checks.
• Excellent attention to detail and ability to manage competing priorities.
• Proficient in Word, Excel and Outlook; experience with HR systems such as Workday or SuccessFactors.

Responsibilities

• Manage HR administration across the employee lifecycle.
• Prepare and issue contracts, offer letters and employee documentation.
• Complete and maintain right-to-work checks for compliance.
• Keep employee records accurate and up to date on the HR System.
• Act as a point of contact for employees and site-based managers.
• Respond to HR queries through the shared services helpdesk.
• Support audits, compliance and process improvements.
• Keep up to date with changes in employment law and HR best practice.
• Identify opportunities for improvements within the team.

Skills

HR administration

Attention to detail

Communication

Microsoft Office

Tools

Workday

SuccessFactors

Job description

At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

Our People Shared Services team have an exciting opportunity where you will make every employee experience count!

We are looking for a passionate People Shared Services Administrator, where you will play a key role in keeping our HR operations running smoothly, supporting colleagues from onboarding through to offboarding, while making sure our processes are accurate, compliant and efficient.

This is a fantastic opportunity for someone who enjoys working in a fast-paced HR environment and takes pride in their work!

What You'll Be Doing

Reporting into the People Shared Services Manager you will be responsible for:

• Manage HR administration across the employee lifecycle.
• Prepare and issue contracts, offer letters and employee documentation.
• Complete and maintain right-to-work checks, ensuring compliance and accuracy.
• Keep employee records accurate and up to date on our HR System.
• Act as a point of contact for employees and site-based managers.
• Respond to and resolve HR queries through our shared services helpdesk.
• Support audits, compliance and process improvements.
• Keep up to date with changes in employment law and HR best practice.
• Identify opportunities for improvements within the team.

What We're Looking For

To be successful in your application you will be organised, accurate and confident working with sensitive employee information, with previous experience in HR administration or a People Shared Services environment, with a strong understanding of HR processes, particularly contract administration and right-to-work checks.

You will have excellent attention to detail, strong organisational skills and the ability to manage competing priorities. You will also be a confident communicator who can build positive relationships with colleagues and stakeholders, while working effectively both independently and as part of a collaborative team.

You will be experienced in using Microsoft Office, particularly Word, Excel and Outlook, and previously have had experience to HR systems such as Workday, SuccessFactors or equivalent. You will have a strong understanding of data protection, confidentiality and employment legislation, particularly right-to-work compliance.

While we offer a hybrid working policy, we would expect this individual to be flexible in travelling to operations or our head office in Chineham, Basingstoke at least once or twice a week.

Role Details

Salary: Up to £35,000 per annum

Hours: Monday to Friday, 9am to 5pm.

Location: Midlands, South, or Chineham based.

What’s in it for you?

As Well As a Competitive Salary, You'll Benefit From

• 20% M&S discount on most things from furniture, fashion and food
• 25 days’ annual leave plus bank holidays (rising with length of service)
• Discounted rates on healthcare cash plan
• Attractive annual bonus scheme, based on M&S performance and personal objectives
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary)
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support – including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist?

When you join Gist, you're joining a business that plays a critical role within the M&S Group.

You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.