People Operations Coordinator Talent Attraction NI

Autism Initiatives; Belfast City District; On-site; GBP 21,000 - 30,000; Full time

Job summary

Autism Initiatives in Northern Ireland invites applications for a full-time People Operations Co-ordinator (Talent Attraction & Quality Compliance). This role leads local recruitment campaigns, improves processes, and ensures safe, compliant hiring practices across the organisation.

You will manage ATS and HR systems, provide guidance on pre-employment checks, and support managers with reporting and data analysis to drive a better candidate experience.

Qualifications

• Experience in end-to-end recruitment and selection processes.
• Knowledge of HR compliance and safeguarding requirements.
• Strong data literacy and ability to analyse recruitment metrics.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Lead recruitment end-to-end in Northern Ireland, including campaigns and applications.
• Review and improve recruitment practices for efficiency and compliance.
• Coach team members on safe, fair recruitment checks and processes.
• Provide training and guidance on recruitment and pre-employment checks.
• Maintain data accuracy in HR/Finance systems and generate reports.
• Oversee pre-employment checks (Access NI) and resolve delays in processes.
• Identify recruitment risks and contribute to strategies to mitigate them.

Job description

We are recruiting for a full-time People Operations Co-ordinator (Talent Attraction & Quality Compilance) role. Autism Initiatives is committed to working in partnership with the people we support, their families, commissioners and others to provide a personalised, autism specialist service that makes a positive difference to the lives of people on the autism spectrum.

All staff are expected to:

• Work in the context of Autism Initiatives’ Vision, Mission and Philosophy and use our ‘Five Point Star’ approach to support people in achieving their goals.
• Work to develop their abilities in line with the Autism Initiatives Competency Framework.
• Recognise the strengths and abilities of the people who access our services and support our shared belief in lifelong learning.
• Adhere to the Autism Initiatives’ Code of Conduct, showing a high degree of professionalism, resilience, and a willingness to remain committed during particularly demanding times.
• Observe all legal and procedural requirements in relation to data management and confidentiality e.g. adherence to GDPR (General Data Protection Regulation) and internal data management policies
• Adhere to all safeguarding requirements and any procedures aimed at the protection of adults at risk.

Purpose of job

Ensuring safe recruitment practices and compliance with legislative, best practice and regulatory requirements and standards in Northern Ireland. To lead local recruitment campaigns, systems and improvement projects (i.e. ATS, Docusign, HR Systems), ensuring we provide an exceptional end-to-end candidate experience. Overseeing the organising and participation in recruitment campaigns and events and acting as a lead on specific projects such as graduate/student recruitment, promoting Autism Initiatives as an employer of choice. Providing advice and guidance in all aspects of Talent Attraction, Recruitment Quality and Compliance.

Main duties and responsibilities

Safe recruitment compliance

• Working with the HR team, leading the recruitment process end to end; including management of recruitment exercises and applications.
• Review of current recruitment practices, recommending improvements and efficiencies, as required.
• Coach and mentor new members of the team, to develop their understanding and knowledge on completing safe and fair recruitment practices and checks.
• Provide Recruitment and Selection training, advice and guidance to recruiting managers.
• Develop relevant guidance and ensure the team follow the appropriate procedures.
• Conduct spot checks of pre-employment files, ensuring our continued compliance. Address any issues that arise from these checks, to support team understanding and continued professional development.
• Provide advice and guidance on best practice relating to recruitment and pre-employment checks, in line with the applicable regulatory bodies’ requirements.
• Lead on updating Recruitment related training and procedures as required, to ensure they are fit for purpose and reflective of current best practice.
• Lead on queries relating to employment; ensuring due diligence is conducted safely and fairly.

Recruitment and Pre-employment compliance

• Action vacancy requests, update and upload current vacancies to a range of advertising sites, ensuring accuracy at all times.
• To engage prospective candidates from expression of interest in order that we encourage applications and support our recruitment efforts.
• To be a key point of contact for Managers with regards to recruitment and provide updates as required from advert to appointment.
• Accurate inputting and checking of data for the HR/Finance systems.
• Ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies and local authority contracts.
• To produce and distribute accurate recruitment reports via the ATS, to support trend evaluation.
• Assist with and oversight for ensuring recruitment due diligence and pre-employment checks in a timely manner and implement successful solutions to resolve any delays in the pre-employment process.
• Review areas of risk within the pre-employment process and highlight these to the HR Adviser. Highlight any trends in reasons for delays and contribute to the strategy to overcome these trends/risks.

Essential Criteria

• Working knowledge in HR related role / function.
• Proven ability and relevant experience in a recruitment role, demonstrating good judgement and decision-making skills, with a pragmatic and creative approach to problem solving.
• Working knowledge of current legislation in relation to end to end recruitment.
• Knowledge of recruitment regulations and Right to Work legal compliance.
• Develop, establish and maintain effective working relationships with internal and external stakeholders.
• High level communication skills, together with written communication skills for letters and report writing.
• Ability to use relevant IT (including MS Excel and databases) to analyse and interpret data and regularly report on information gathered to continually develop delivery.
• Able to work effectively under pressure, plan, prioritise and meet sometimes conflicting deadlines.
• Respect, maintain and understand the importance of maintaining confidentiality.
• Proactive, professional and adaptable to changing organisational needs.

*Please note that all interviews for this position will be conducted in person at our head office - Office 1 & 2, Linden House, Beechill Business Park, 96 Beechill Road, Newtownbreda, Belfast, BT8 7QN*

Autism Initiatives are an Equal Opportunities employer. We are committed to Equality, Diversity and Inclusion in employment and service delivery.

Please note this post is subject to an enhanced check by Access NI.

We welcome applications from all suitably qualified applicants, however, we particularly welcome male applicants and also those from a Protestant community background as these cohorts are currently under-represented.

Registered Charity No: XR72211, NIC 104641.

Currently we are unable to provide Sponsorship or take over Sponsorship of an employment Visa.