People Operations Coordinator Talent Attraction NI

THE PETERHOUSE SCHOOL FOUNDATION; Belfast City District; In loco; GBP 26.000 - 38.000; Tempo pieno

Vantaggi offerti da questo lavoro

Monthly staff cash prize draw

Your birthday off work every year

Medicash health scheme

Employee Assistance Programme

Additional paid holidays after 1, 2, 3

Cycle to Work scheme

Career break scheme

Wagestream earnings access

Descrizione del lavoro

Autism Initiatives seeks a full-time People Operations Co-ordinator focused on Talent Attraction & Compliance. You will lead end-to-end recruitment, manage ATS processes, and ensure GDPR and safeguarding standards across Northern Ireland.

The role involves developing recruitment campaigns, training managers, and driving continuous improvement. Join a committed charity partner working with adults on the autism spectrum, coordinating campaigns and reporting on recruitment activities while

Competenze

• HR role experience and strong judgement in recruitment.
• Knowledge of end-to-end recruitment legislation.
• Understanding of Right to Work regulations.
• Strong stakeholder relationships.
• Excellent written and verbal communication.
• Proficient IT skills, Excel and databases for data analysis.
• Ability to work under pressure and meet deadlines.
• Maintain confidentiality.
• Proactive and adaptable to change.
• Commitment to safeguarding and GDPR.

Mansioni

• Lead end-to-end recruitment processes with the HR team.
• Review and improve current recruitment practices.
• Coach new team members on safe recruitment checks.
• Provide recruitment training and guidance to managers.
• Develop guidance and ensure procedures are followed.
• Conduct spot checks of pre-employment files for compliance.
• Advise on best practices in pre-employment checks.
• Update training and procedures to reflect best practice.
• Handle employment queries and ensure due diligence.
• Manage vacancy postings and input data into HR/Finance systems.
• Oversee Access NI applications.
• Produce recruitment reports via ATS.
• Oversee timely pre-employment checks to resolve delays.
• Identify and address risks in pre-employment process.

Conoscenze

HR knowledge

Recruitment experience

Recruitment law

Right to Work

Stakeholder management

Communication skills

Data analysis

Time management

Confidentiality

Adaptability

Strumenti

MS Excel

HRIS systems

Descrizione del lavoro

We are recruiting for a full-time People Operations Co-ordinator (Talent Attraction & Quality Copliance) role. Autism Initiatives is committed to working in partnership with the people we support, their families, commissioners and others to provide a personalised, autism specialist service that makes a positive difference to the lives of people on the autism spectrum.

All staff are expected to:

• Work in the context of Autism Initiatives’ Vision, Mission and Philosophy and use our ‘Five Point Star’ approach to support people in achieving their goals.
• Work to develop their abilities in line with the Autism Initiatives Competency Framework.
• Recognise the strengths and abilities of the people who access our services and support our shared belief in lifelong learning.
• Adhere to the Autism Initiatives’ Code of Conduct, showing a high degree of professionalism, resilience, and a willingness to remain committed during particularly demanding times.
• Observe all legal and procedural requirements in relation to data management and confidentiality e.g. adherence to GDPR (General Data Protection Regulation) and internal data management policies
• Adhere to all safeguarding requirements and any procedures aimed at the protection of adults at risk.

Purpose of job

Ensuring safe recruitment practices and compliance with legislative, best practice and regulatory requirements and standards in Northern Ireland. To lead local recruitment campaigns, systems and improvement projects (i.e. ATS, Docusign, HR Systems), ensuring we provide an exceptional end-to-end candidate experience. Overseeing the organising and participation in recruitment campaigns and events and acting as a lead on specific projects such as graduate/student recruitment, promoting Autism Initiatives as an employer of choice. Providing advice and guidance in all aspects of Talent Attraction, Recruitment Quality and Compliance.

Main duties and responsibilities

Safe recruitment compliance

• Working with the HR team, leading the recruitment process end to end; including management of recruitment exercises and applications.
• Review of current recruitment practices, recommending improvements and efficiencies, as required.
• Coach and mentor new members of the team, to develop their understanding and knowledge on completing safe and fair recruitment practices and checks.
• Provide Recruitment and Selection training, advice and guidance to recruiting managers.
• Develop relevant guidance and ensure the team follow the appropriate procedures.
• Conduct spot checks of pre-employment files, ensuring our continued compliance. Address any issues that arise from these checks, to support team understanding and continued professional development.
• Provide advice and guidance on best practice relating to recruitment and pre-employment checks, in line with the applicable regulatory bodies’ requirements.
• Lead on updating Recruitment related training and procedures as required, to ensure they are fit for purpose and reflective of current best practice.
• Lead on queries relating to employment; ensuring due diligence is conducted safely and fairly.

Recruitment and Pre-employment compliance

• Action vacancy requests, update and upload current vacancies to a range of advertising sites, ensuring accuracy at all times.
• To engage prospective candidates from expression of interest in order that we encourage applications and support our recruitment efforts.
• To be a key point of contact for Managers with regards to recruitment and provide updates as required from advert to appointment.
• Accurate inputting and checking of data for the HR/Finance systems.
• Ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies and local authority contracts.
• To produce and distribute accurate recruitment reports via the ATS, to support trend evaluation.
• Assist with and oversight for ensuring recruitment due diligence and pre-employment checks in a timely manner and implement successful solutions to resolve any delays in the pre-employment process.
• Review areas of risk within the pre-employment process and highlight these to the HR Adviser. Highlight any trends in reasons for delays and contribute to the strategy to overcome these trends/risks.

Essential Criteria

• Working knowledge in HR related role / function.
• Proven ability and relevant experience in a recruitment role, demonstrating good judgement and decision-making skills, with a pragmatic and creative approach to problem solving.
• Working knowledge of current legislation in relation to end to end recruitment.
• Knowledge of recruitment regulations and Right to Work legal compliance.
• Develop, establish and maintain effective working relationships with internal and external stakeholders.
• High level communication skills, together with written communication skills for letters and report writing.
• Ability to use relevant IT (including MS Excel and databases) to analyse and interpret data and regularly report on information gathered to continually develop delivery.
• Able to work effectively under pressure, plan, prioritise and meet sometimes conflicting deadlines.
• Respect, maintain and understand the importance of maintaining confidentiality.
• Proactive, professional and adaptable to changing organisational needs.

*Please note that all interviews for this position will be conducted in person at our head office - Office 1 & 2, Linden House, Beechill Business Park, 96 Beechill Road, Newtownbreda, Belfast, BT8 7QN*

Autism Initiatives are an Equal Opportunities employer. We are committed to Equality, Diversity and Inclusion in employment and service delivery.

Please note this post is subject to an enhanced check by Access NI. Those on the barred list, need not apply.

We welcome applications from all suitably qualified applicants, however, we particularly welcome male applicants and also those from a Protestant community background as these cohorts are currently under-represented.

Registered Charity No: XR72211, NIC 104641.

Currently we are unable to provide Sponsorship or take over Sponsorship of an employment Visa.

In addition to competitive pay rates, a contributory pension, and generous holiday entitlements, you’ll have access to a range of additional benefits designed to recognise and reward the exceptional support our staff provide.

• Monthly staff cash prize draw
• Your birthday off work every year
• Medicash health scheme (including reimbursement for medical costs, gym discounts, and more)
• Employee Assistance Programme – free expert support on childcare, probate, money management, and work–life balance
• Additional paid holidays after 1, 2, and 3 years of service
• Extra paid holidays for milestone service years
• Financial wellbeing programme offering flexible access to pay
• Cycle to Work scheme
• Career break scheme

Wagestream financial planning and support app – access earnings before payday, set up savings, and manage your finances