People Coordinator

FashionUnited Group; Greater London; On-site; GBP 29,000 - 38,000; Full time

Benefits offered by this job

Competitive salary and bonus

Employee discount up to 65%

Exclusive sample sales access

MetLife Virtual GP

Cycle to Work programme

Season ticket loan

Annual Leave purchase

Retail discounts

Salary sacrifice options

Job summary

REISS is seeking a meticulous People Coordinator to support our People processes across the employee lifecycle, delivering accurate records, payroll support and first-line queries. You’ll be the operational backbone ensuring GDPR compliance and high-quality administration in a fast-paced retail environment.

You’ll work closely with the People Team to maintain files, tracker accuracy and timely onboarding, leaving colleagues with a positive employee experience and strong data integrity.

Qualifications

• Strong administrative skills with accuracy across records and documentation.
• Experience with HRIS and payroll data, plus GDPR compliance awareness.
• Proactive, professional communicator supporting employees and managers.

Responsibilities

• Process lifecycle administration including starters, leavers and onboarding.
• Maintain employee files, SuccessFactors records and key trackers.
• Manage right to work documents, compliance records and inbox queries.
• Generate probation confirmations, references and meeting invitations.
• Support payroll and benefits administration with accurate data submission.
• Produce reports on headcount, absence, turnover and holiday data.
• Assist induction, exit interviews and engagement initiatives.

Skills

HRIS systems

Excel

Attention to detail

Confidentiality

Communication

Organised

Tools

SuccessFactors

Job description

We're looking for a People Coordinator to support the smooth running of our People processes and provide high-quality administration across the employee lifecycle. As a key member of the Reiss People Team, you will help maintain accurate employee records, support payroll and benefits activity, and act as the first point of contact for People administration queries.

This role is the operational backbone of our People team, ensuring employee data is accurate, processes are delivered efficiently, compliance standards are maintained, and colleagues receive a positive and supportive experience throughout their time with Reiss.

Who you are

• Highly organised, with strong administrative skills and the ability to manage a varied workload.
• Excellent attention to detail, with a focus on accuracy across employee data, records and documentation.
• A proactive mindset, with the confidence to drive continuous improvement, support stakeholders and deliver work to a consistently high standard.
• Confident working with HR systems and Excel, with the ability to maintain trackers and produce reports.
• A clear and professional communicator, confident in providing guidance and support to employees and managers on People administration queries.
• Able to handle confidential information with discretion and maintain strong GDPR standards.
• Comfortable working to deadlines and prioritising tasks in a fast-paced environment.
• Customer-focused, proactive and committed to delivering a positive employee experience.

What you'll be doing

• Processing employee lifecycle administration, including starters, leavers, employee changes and onboarding activity.
• Maintaining accurate employee files, SuccessFactors records and key People trackers, including probation, payroll submissions, references and employee changes.
• Managing right to work documentation, compliance records and expiry tracking, alongside the People inbox as the first point of contact for employees and managers on administration matters.
• Generating People documentation including probation confirmations, family leave correspondence, references and investigation or disciplinary meeting invitations.
• Supporting payroll and benefits administration, ensuring starter, leaver and employee change information is submitted accurately and on time.
• Administering employee benefits including Medicash and long service awards and supporting related queries.
• Producing reports and insights across headcount, absence, turnover, holiday data and engagement survey participation.
• Supporting induction, exit interview processes, engagement activity, wellbeing initiatives, reward and recognition, and wider People Team projects.

What we’ll do for you

• Competitive salary and company bonus.
• Up to 65% employee discount.
• Access to exclusive sample sales.
• MetLife Virtual GP.
• Enhanced parental leave policies.
• Cycle to Work programme.
• Season ticket travel loan.
• Annual Leave purchase.
• Access to additional Retail Discounts.
• Plus, a range of further benefits, including salary sacrifice for tax savings.

At Reiss, it’s not just what we do - it’s how we do it that sets us apart. Creativity drives us forward, but it’s our shared behaviours that underpin our success. We look for individuals who embody these behaviours and bring them to life everyday:

Ambition | Accountability | Courage | Commitment | Focus | Resilience

We recognise the importance and power of diversity within our business and, as such, we ensure that our people processes are fair, transparent and promote equality of opportunity for all candidates.

It is our pledge that candidates will not be discriminated against on the grounds of gender, gender identity or expression, pregnancy, marital status, age, race, colour, ethnic background, nationality, disability, sexual orientation, religion, religious or similar belief. Every individual will be treated with respect.

We know that some people won’t apply for a role unless they feel they meet all of the requirements listed. We want you to know that finding people who will add to our inspirational culture and have a learning mindset is incredibly important to us. Even if you feel you don’t tick all the boxes, we’d still like to hear from you.

Want to know more about working at REISS?

England, United Kingdom of Great Britain and Northern Ireland