People Administrator at Coastland College
Dorset Council
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Benefits offered by this job
Job summary
Coastland College is seeking a proactive People Administrator to join the People Team. You will deliver efficient, professional administrative support across the employee lifecycle, supporting recruitment, onboarding, learning and development, compliance and data workflows.
The role offers flexibility and development opportunities, with a focus on delivering excellent customer service and accurate records, while working across two campuses in Weymouth and Kingston Maurward.
Qualifications
- Experience in HR, recruitment or People Services is advantageous.
- Strong organisational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Willingness to learn and develop.
Responsibilities
- Provide high‑quality administrative support across the People Team.
- Act as first point of contact for People‑related enquiries with colleagues, managers and candidates.
- Manage and monitor People Team inboxes, ensuring timely, professional responses.
- Prepare contracts, letters and other employment documentation.
- Support recruitment, onboarding and induction activities.
- Maintain accurate employee records within HR systems and workforce data.
Skills
Tools
Job description
About the role
At Coastland College, our people are at the heart of everything we do.
We are investing in our people, culture and capability to create an exceptional place to work, learn and grow. We believe that by supporting our colleagues to thrive, we can inspire excellence in every learner, strengthen our communities and help shape a confident, resilient and future‑ready Dorset.
We are looking for enthusiastic, organised and customer‑focused People Administrator to join our growing People Team.
This is an exciting opportunity to join a friendly, supportive and forward‑thinking People Team at a time of significant investment and positive change.
As a People Administrator, you will play a key role in delivering an efficient, professional and customer‑focused People Service, supporting colleagues and managers across the College.
Working across the full range of People Services activities, you will provide administrative support throughout the employee lifecycle, including recruitment and onboarding, employee administration, learning and development, compliance activities, workforce data and wider People Team projects.
No two days will be the same. One day you could be supporting recruitment activity and onboarding new colleagues, while the next you could be coordinating training, preparing employment documentation, updating workforce records or supporting compliance and safeguarding processes.
Designed to offer flexibility and variety, this role will provide opportunities to develop skills and experience across all areas of the People function. Depending on business need, you may support recruitment, people operations, learning and development, compliance or wider People Team initiatives.
As a People Administrator, you will:
- Provide high‑quality administrative support across the People Team.
- Act as a first point of contact for People‑related enquiries, providing excellent customer service to colleagues, managers and candidates.
- Manage and monitor People Team inboxes, ensuring enquiries are responded to promptly and professionally.
- Prepare contracts, letters, employment documentation and other People‑related correspondence.
- Support recruitment, onboarding and induction activities.
- Maintain accurate employee records within iTrent and other People systems.
- Assist with employee lifecycle administration, including contractual changes, probation reviews, fixed‑term contracts and leaver processes.
- Support learning and development activities, training administration and CPD programmes.
- Assist with safeguarding and compliance processes, maintaining accurate and audit‑ready records.
- Support workforce reporting, audits and quality assurance activities.
- Contribute to People Team projects and continuous improvement initiatives.
- Work flexibly across different areas of the People function to support business priorities and service delivery.
We are looking for someone who:
- Has excellent organisational skills and strong attention to detail.
- Takes pride in delivering outstanding customer service.
- Can manage multiple priorities and work effectively in a fast‑paced environment.
- Has strong communication and interpersonal skills.
- Can handle confidential and sensitive information with professionalism and discretion.
- Is comfortable using Microsoft Office 365 and digital systems.
- Enjoys working collaboratively and building positive relationships with others.
- Has previous administrative experience and a willingness to learn and develop.
- Demonstrates initiative, flexibility and a positive approach to problem solving.
- Shares our values and commitment to supporting colleagues and learners.
Experience within HR, recruitment, employee administration, learning and development or People Services would be advantageous. However, just as important is a positive attitude, strong organisational skills and a genuine passion for helping people.
The supporting statement is an important part of your application and gives you the opportunity to demonstrate why you are the right person for this role.
When completing your application, please provide clear examples of how your experience, skills and knowledge meet the criteria outlined in the Person Specification.
We would particularly encourage applicants to demonstrate evidence of:
- Providing excellent customer service.
- Working in a busy administrative environment.
- Managing competing priorities and meeting deadlines.
- Working with confidential information.
- Using digital systems and maintaining accurate records.
- Building positive relationships with colleagues and stakeholders.
- Supporting process improvements or finding more efficient ways of working.
- Working as part of a team to deliver high‑quality services.
Applications that provide specific examples and evidence against the Person Specification are more likely to be successful at shortlisting stage.
If you are organised, customer‑focused and enjoy helping others succeed, we would love to hear from you.
Join us and help create an exceptional place to work, learn and thrive.
Applications will be reviewed and shortlisted as they are received. We reserve the right to close this vacancy early if suitable candidates are identified, therefore early applications are encouraged.
- 25 days annual leave plus bank holidays, increasing to 30 days with service (pro‑rata for part‑time roles).
- Additional College efficiency closure days at Christmas and Easter.
- Membership of the Local Government Pension Scheme (LGPS), providing generous employer contributions and long‑term financial security.
- Ongoing learning and development opportunities, including CPD, professional qualifications and career development support.
- Free access to our Employee Assistance Programme, providing 24/7 confidential counselling, wellbeing support, financial advice and legal guidance.
- Free eye tests through our corporate eyecare scheme.
- Access to Blue Light Card discounts and a wide range of employee savings, discounts and wellbeing benefits.
- Free staff parking on both College campuses.
- Free access to our on‑campus gym facilities.
- Staff discounts across College facilities, including Hair & Beauty treatments, dining experiences and theatre performances.
- Access to cafés and catering facilities across both campuses, including Coastland Coffee at our Weymouth Campus.
- Family‑friendly policies and flexible working opportunities where business needs allow.
- A supportive, inclusive and values‑driven culture where colleagues are encouraged to contribute, innovate and succeed.
- The opportunity to work across two unique campuses: our vibrant coastal campus in Weymouth and the historic estate at Kingston Maurward.
Coastland College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Successful applicants will be required to undertake an Enhanced DBS check as part of our safer recruitment procedures.
Coastland College brings together the strengths of Weymouth College and Kingston Maurward College to create a vibrant, ambitious and future‑focused provider of education and skills.
Our purpose is simple:
We partner with industry and our community to inspire students and apprentices for individual success beyond expectation, ensuring they are confident, resilient and future ready.
Everything we do is guided by our values:
Connected | Welcoming | Dynamic | Empowering | Courageous
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