Pension & Payroll Specialist

NHS; Farnborough; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading not-for-profit organization is seeking a Pension & Payroll Specialist in Farnborough. This full-time role involves managing payroll and pension processes, ensuring compliance with regulations, and serving as the main contact for employee queries. The ideal candidate will have extensive payroll experience, particularly with Sage 50, and a strong attention to detail. Join a dedicated team supporting the NHS and contribute to a vital community service.

Qualifications

• Extensive experience managing large-scale payroll operations for over 200 members.
• Knowledge of NHS Pensions and pension regulations is highly desirable.

Responsibilities

• Manage monthly payroll processing and ensure compliance with payroll legislation.
• Oversee NHS pension compliance, including contributions and annual returns.
• Be the main contact for payroll and pension queries.

Skills

Attention to Detail

Communication

Self-Motivated

Education

5 GCSEs at Grade 4 or above

Tools

Sage 50

Job description

An excellent opportunity for a Pension & Payroll Specialist to join a not-for-profit independent organisation working in partnership with the NHS, based in Farnborough, Hampshire. The role requires full-time, permanent commitment.

You will be responsible for the operational management of payroll and pension processes, ensuring accurate and timely monthly payroll delivery and comprehensive administration of the NHS pension scheme, all in line with company and statutory requirements.

Main duties of the job

As a key part of the Finance team, reporting to the Finance Manager, your role involves complex payroll and pension duties. You will manage monthly payroll processing, update employee details, handle extra hours, reconcile data, issue payslips, and ensure compliance with payroll legislation, including HMRC regulations. You will oversee NHS pension compliance, including auto-enrolment, contributions, and annual returns, and act as the main contact for employee pension queries.

About us

NHUC is a not-for-profit Community Benefit Society partnering with the NHS, providing services through two divisions: SameDay Care (SDC) and TalkPlus. SDC offers integrated urgent care services, including clinical assessment, out-of-hours provision, urgent treatment centres, and virtual care. TalkPlus provides NHS Talking Therapies for mental health support in Northeast Hampshire and Farnham, including care pathways for specific populations.

NHUC is a Disability Confident organization and a signatory to the Armed Forces Covenant, supporting the Armed Forces community.

Job responsibilities

Undertake the following tasks related to monthly payroll processing, with support from the Finance Team as needed:

• Update employee tax codes as advised by HMRC.
• Update Sage payroll system for employee changes, including starters, leavers, pay rates, and personal details.
• Process extra hours claims and variations.
• Update salaried staff schedules and import pay data into Sage payroll.
• Reconcile pay data from RotaMaster and import into Sage Payroll.
• Check, reconcile payroll data, and produce reports.
• Issue payslips and earnings reports.
• Process leavers and distribute related documentation.
• Submit FPS and EPS to HMRC.
• Process net payments, reconcile, and pay PAYE.
• Reconcile Government Gateway account.
• Process payroll journal entries into Sage Accounts.
• Review and reconcile payroll and pension control accounts.
• Manage payroll year-end procedures.
• Stay updated on payroll legislation.
• Be the main contact for payroll queries internally and externally.
• Implement Agenda for Change pay rate changes.
• Calculate pay rates and enhancements.
• Maintain pay rates in RM and communicate with HR.
• Maintain RM to Sage payroll link.
• Process self-employed GP payments and provide income reports.

Pensions

• Ensure compliance with auto-enrolment and re-assessment every three years.
• Stay updated on NHS Pensions scheme requirements.
• Re-assess part-time staff for NHS pension monthly.
• Maintain NHS Pension database for joiners, leavers, and changes.
• Act as the main contact for NHS Pensions and employee queries.
• Pay and report NHS, Nest, and GP Solo pension contributions monthly.
• Produce and submit annual GP Solo forms.
• Process NHS Pensions SD55 Annual Returns.
• Handle pension retirements with external support as needed.
• Investigate pension and pay queries from GPs.

Person Specification

Experience

• Extensive experience managing large-scale payroll operations, ideally processing for over 200 members, with strong attention to detail.
• Experience working with Sage 50.
• Process-driven, self-motivated, with excellent communication skills and enthusiasm for payroll and pensions.
• Knowledge of NHS Pensions and pension regulations is highly desirable, as is a CIPP qualification.

Qualifications

• Minimum of 5 GCSEs at Grade 4 or above, including Maths and English.