Payroll & People Administrator - P/T

KONE; Nottingham; Hybrid; GBP 25,000 - 32,000; Part time

Benefits offered by this job

25 days holiday

8 Bank Holidays

Pension Scheme

Development opportunities and reviews

Bonus

Dental Insurance

Medical Insurance

GymFlex Membership

Life Assurance

Cycle to Work Scheme

Long Service Awards

Kone Discounts

24/7 GP Support & Wellbeing Access

Hybrid working

Job summary

KONE seeks a Payroll Administrator to deliver accurate, timely and compliant payroll for UK employees on a part-time basis (22-28 hours per week). You will manage data collection, validation, processing and statutory reporting, and provide employee support.

Working with Finance, People & Communications and external payroll providers, you will ensure HMRC compliance, maintain payroll records, and drive improvements in processes and controls while supporting onboarding and offboarding.

Qualifications

• Proven payroll administration experience with end-to-end accountability.
• Strong knowledge of UK payroll legislation and HMRC requirements.
• Experience managing payroll through an outsourced payroll provider.
• Excellent attention to detail and strong Excel and payroll systems skills.
• Ability to handle confidential information with discretion.
• Strong organisational and time management skills.

Responsibilities

• Take full ownership of the monthly payroll process for approx 70 UK employees.
• Prepare, validate and submit payroll data accurately and within deadlines.
• Manage changes: starters, leavers, salary changes, bonuses, overtime, pensions and deductions.
• Review payroll reports and perform pre-payroll checks for accuracy.
• Ensure benefits are correctly implemented and compliant.
• Support year-end payroll activities and statutory reporting.

Skills

End-to-end payroll

UK payroll legislation

HMRC requirements

Outsourced payroll

Pension administration

Benefits processing

Excel skills

Payroll systems

Confidential data handling

Organisational skills

Time management

Education

CIPP qualification

Tools

Payroll software

Job description

The Payroll Administrator is fully accountable for the accurate, timely and compliant delivery of payroll for KDB UK employees. The role manages all payroll activities from data collection and validation through to payroll processing, statutory reporting, reconciliations and employee support, ensuring employees are paid correctly and on time.

Working closely with Finance, People & Communications and external payroll providers, the Payroll Administrator maintains payroll records, ensures compliance with UK legislation and supports continuous improvement of payroll processes.

This is a Part-Time (22-28 hours per week) position, we can be flexible on start and finish times.

KDB - Kone Doors Business

Key Responsibilities

Payroll Management

• Take full ownership of the monthly payroll process for approximately 70 UK employees.
• Prepare, validate and submit payroll data accurately and within agreed deadlines.
• Manage all payroll-related changes, including:
  • New starters
  • Leavers
  • Salary changes
  • Bonuses and commissions
  • Overtime payments
  • Pension contributions
  • Statutory payments
  • Deductions and benefits
• Review payroll reports and undertake pre-payroll checks to ensure accuracy.
• Ensure benefits are correctly implemented.

Compliance & Governance

• Ensure payroll activities comply with UK legislation, HMRC requirements and company policies and maintain accurate payroll records and audit trails.
• Manage submissions relating to PAYE, National Insurance, pensions and other statutory obligations and support year-end payroll activities, including P60s and other statutory reporting requirements.

Employee Support

• Act as the primary point of contact for payroll queries and provide timely and professional support to employees and managers regarding pay, deductions, pensions and payroll processes.
• Resolve payroll issues efficiently and confidentially.

Finance & Reporting

• Reconcile payroll reports with finance records.
• Support monthly payroll journals and reporting requirements.
• Produce payroll-related reports and analysis as required.
• Assist with payroll audits and internal controls.

Systems & Process Improvement

• Maintain payroll data integrity across HR and payroll systems.
• Identify opportunities to improve payroll accuracy, efficiency and compliance.
• Support payroll system updates, testing and process documentation.

Other Administration

• Support the Fleet Management administration alongside the external supplier
• Ownership of parking management for engineers
• Supporting People & Communications team with onboarding and offboarding
• Manage vetting processes for employees
• Support in the administration for corporate phone supplier
• General admin support of the P&C Business Partner

Knowledge, Skills & Experience

Essential

• Proven payroll administration experience with end-to-end payroll accountability, and strong knowledge of UK payroll legislation and HMRC requirements
• Experience managing payroll through an outsourced payroll provider
• Knowledge of pension administration and benefits processing
• Excellent attention to detail and accuracy, together with strong Excel and payroll systems skills
• Ability to manage confidential information with discretion
• Strong organisational and time management skills

Desirable

• CIPP qualification or equivalent payroll certification and experience in a standalone payroll role

What KDB can offer

We offer a competitive salary.

• 25 days holiday and 8 additional Bank Holidays
• 1 volunteering day
• Pension Scheme
• Development opportunities and development reviews to help you achieve your professional goals.
• Endless support from experienced leaders within the doors industry
• Bonus
• Dental Insurance
• Medical Insurance
• GymFlex Membership
• Life Assurance
• Cycle to Work Scheme
• Long Service Awards
• Kone Discounts
• 24/7 GP Support & Wellbeing Access
• Hybrid working