Payroll & Pensions Coordinator

H-E Parts; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the rail sector is seeking a Payroll & Pensions Coordinator in London. This role involves managing payroll and pension administration, ensuring compliance, and providing expert payroll services. The ideal candidate will have strong experience in payroll processes, attention to detail, and excellent interpersonal skills.

Benefits

25 days holiday

Pension scheme with up to 9% contributions

Private medical insurance

Personal Accident insurance

Group Income protection

Group Life Insurance

Employee Assistance Programme

Qualifications

• Experience in payroll processes including year-end filing requirements.
• Strong understanding of HMRC legislation and pension regulations.
• Ability to work under pressure with high accuracy.

Responsibilities

• Manage payroll administration for multiple locations.
• Provide expert advice on payroll and pension legislation.
• Ensure compliance with year-end reporting requirements.

Skills

Attention to Detail

Interpersonal Skills

Communication Skills

Teamwork

Numeracy

Education

CIPP Payroll Qualification

Tools

ADP Payroll

Workday

Job description

Location:

London, London, United Kingdom

Job ID:

R0089601

Date Posted:

2025-06-03

Company Name:

HITACHI RAIL LIMITED

Profession (Job Category):

Human Resources

Job Schedule:

Full time

Remote:

No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Your new role

Here at Hitachi Rail, we have a unique and exciting opportunity for a Payroll & Pensions Coordinator. To be responsible for the administration of the payroll and pensions and provide an effective and efficient payroll service to all areas within Hitachi Rail Limited

Specifically, you will be responsible for the following deliverables:

• To manage the administration of the 4 weekly and monthly HRL payrolls for all Hitachi Rail locations in the UK and ensuring payroll deadlines are met.
• Collate data to populate payroll summary template to send to payroll provider for processing on payroll system.
• Checking payroll reports to ensure accurate payments
• Monthly Variance audit and investigation.
• To provide specialist advice and guidance in relation to HMRC legislation, ensuring the business is compliant to include all year end reporting (P60,P11D,PSA)
• To manage the pension administration to include ensuring the business is compliant as per the Pensions Regulator- Process monthly pension contributions and up-load to pension portal.
• To manage pensions calculations for DB scheme i.e. Railways pensions
• To provide a professional and responsive service to customers both internally and externally and to be the first line support for employee payroll queries, outside the payroll provider.
• To review, document and communicate the payroll operating processes
• To support all payroll related matters for Tupe acquisitions
• To be a payroll subject matter expert for the UK.
• Manage relationship with 3rd party payroll providers and internal stakeholders.

About you

• Payroll experience to include Year End filing requirements- P11Ds, P60, PSA
• Knowledge of all aspects of HMRC legislation, in relation to payroll and knowledge of pension legislation
• Ability to work within a pressured environment.
• High level of accuracy and attention to detail across both manual and systems based work
• Excellent interpersonal and customer facing skills, ability to work and communicate with senior stakeholders and staff at all levels
• Effective communicator, both verbally and in writing; able to influence well at all levels
• Strong team working skills, able to work collaboratively across the HR function in a multi sited environment
• Numerate with the ability to understand and analyse complex information and data
• Advanced level skills – Word, Excel, PowerPoint
• Excellent Planning, prioritising and organising skills

Desirable Requirements

• Previous experience of working in an HR Shared Services

• Previous experience of working in an outsourced Payroll environment
• Awareness and understanding of HR practices
• Experience of working in a Unionised environment and Tupe acquisitions
• Managed DB pension scheme/calculations
• Previous experience in a rail or manufacturing company
• Relevant CIPP payroll qualifications
• ADP Payroll/ Workday System experience

What we offer

We value the importance of all of our employees, if you would like to join our fantastic organisation you could be entitled to:

• Competitive salary
• 25 days holiday
• Pension scheme with contributions up to 9%
• Private medical insurance
• Personal Accident insurance
• Group Income protection
• Group Life Insurance
• Employee Assistance Programme

We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

#LI-AR1

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers .

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail