Payroll Operations & Data Integrity Specialist

Buzzacott; City Of London; On-site; GBP 40,000 - 65,000; Full time

Job summary

Buzzacott is seeking a detail-focused Payroll Administrator/Coordinator to support monthly payroll delivery. You will maintain payroll records in Hibob, process amendments, and ensure accuracy, completeness and compliance across payroll activities for the firm and its outsourced provider.

You will reconcile data, prepare adjustments, and support statutory leaves and pension-related admin. Collaboration with internal HR and external providers is essential.

Qualifications

• Experience in payroll administration or coordination.
• Strong understanding of payroll processes and payroll controls.
• Experience working with outsourced payroll providers.
• Experience investigating and resolving payroll discrepancies.
• Advanced Microsoft Excel skills (lookups, data validation).

Responsibilities

• Maintain accurate payroll records in Hibob and ensure changes are entered promptly and accurately.
• Process payroll instructions including salary amendments, allowances, deductions, variable pay and other changes.
• Record payroll changes using correct payment, deduction and entitlement categories.
• Maintain audit trails and supporting documentation for payroll changes.
• Prepare payroll adjustment schedules for submission to the payroll provider.
• Support the monthly payroll cycle and meet key deadlines.
• Carry out monthly payroll reconciliations between Hibob and provider reports.
• Use lookups and data analysis to validate salary, deductions and entitlements.
• Summarize discrepancies to payroll provider for correction.
• Review payroll reports for payment accuracy and calculations.
• Verify salary calculations for part-month joiners and prorated salaries.
• Prepare and process payroll adjustments and documentation.
• Prepare pension adjustment information for payroll processing.
• Verify Maternity Pay and nil-pay periods as applicable.
• Support payroll processing for parental leave and statutory leave.

Skills

Payroll coordination

Data analysis

Attention to detail

Communication skills

Deadline-driven

Tools

HiBob

Microsoft Excel

Payroll software

Cloud-based HR systems

Job description

Buzzacott is seeking a detail-focused Payroll Administrator/Coordinator to support monthly payroll delivery. You will maintain payroll records in Hibob, process amendments, and ensure accuracy, completeness and compliance across payroll activities for the firm and its outsourced provider.

You will reconcile data, prepare adjustments, and support statutory leaves and pension-related admin. Collaboration with internal HR and external providers is essential.