Payroll Coordinator

Buzzacott; City Of London; In loco; GBP 40.000 - 65.000; Tempo pieno

Descrizione del lavoro

Buzzacott is seeking a detail-focused Payroll Administrator/Coordinator to support monthly payroll delivery. You will maintain payroll records in Hibob, process amendments, and ensure accuracy, completeness and compliance across payroll activities for the firm and its outsourced provider.

You will reconcile data, prepare adjustments, and support statutory leaves and pension-related admin. Collaboration with internal HR and external providers is essential.

Competenze

• Experience in payroll administration or coordination.
• Strong understanding of payroll processes and payroll controls.
• Experience working with outsourced payroll providers.
• Experience investigating and resolving payroll discrepancies.
• Advanced Microsoft Excel skills (lookups, data validation).

Mansioni

• Maintain accurate payroll records in Hibob and ensure changes are entered promptly and accurately.
• Process payroll instructions including salary amendments, allowances, deductions, variable pay and other changes.
• Record payroll changes using correct payment, deduction and entitlement categories.
• Maintain audit trails and supporting documentation for payroll changes.
• Prepare payroll adjustment schedules for submission to the payroll provider.
• Support the monthly payroll cycle and meet key deadlines.
• Carry out monthly payroll reconciliations between Hibob and provider reports.
• Use lookups and data analysis to validate salary, deductions and entitlements.
• Summarize discrepancies to payroll provider for correction.
• Review payroll reports for payment accuracy and calculations.
• Verify salary calculations for part-month joiners and prorated salaries.
• Prepare and process payroll adjustments and documentation.
• Prepare pension adjustment information for payroll processing.
• Verify Maternity Pay and nil-pay periods as applicable.
• Support payroll processing for parental leave and statutory leave.

Conoscenze

Payroll coordination

Data analysis

Attention to detail

Communication skills

Deadline-driven

Strumenti

HiBob

Microsoft Excel

Payroll software

Cloud-based HR systems

Descrizione del lavoro

Our internal HR team of 16 are a key division of our Professional Support team. The HR team provides varied HR support to the firm across the entire employee lifecycle including, talent acquisition, onboarding, talent development, retention and separation.

Role Overview

To support the accurate and timely delivery of monthly payroll by maintaining payroll records, preparing payroll adjustments, carrying out detailed payroll reconciliations and acting as a key liaison between the firm and its outsourced payroll provider. The role is responsible for ensuring payroll data is complete, accurate and compliant while continuously identifying opportunities to improve payroll processes and controls.

What You’ll Be Doing

• Maintain accurate payroll records within Hibob and ensure changes are entered promptly and accurately.
• Process and prepare payroll instructions including salary amendments, allowances, deductions, variable pay, bonuses and other payroll-related changes.
• Ensure payroll changes are recorded using the appropriate payment, deduction and entitlement categories.
• Maintain clear audit trails and supporting documentation for all payroll changes.
• Prepare payroll adjustment schedules and supporting information for submission to the payroll provider.
• Support the monthly payroll cycle and ensure key payroll deadlines are met.
• Carry out detailed monthly payroll reconciliations between Hibob and payroll provider reports.
• Use lookups and data analysis techniques to validate salary, deduction, entitlement and variable pay data.
• Consolidate reconciliation findings and provide a summary of discrepancies to the payroll provider for correction.
• Review payroll reports to ensure accuracy of payments, deductions and payroll calculations.
• Verify salary calculations for part-month joiners, including prorated salary and back-pay calculations where applicable.
• Prepare and process payroll adjustments
• Ensure appropriate documentation is retained for all payroll adjustments.
• Prepare pension adjustment information for payroll processing.
• Verify Occupational Maternity Pay (OMP), Statutory Maternity Pay (SMP) and nil-pay periods are applied correctly.
• Support payroll processing for parental leave and other statutory leave arrangements.
• Review National Insurance category assignments and ensure appropriate codes are applied.
• Verify apprentice National Insurance codes and monitor changes following completion of apprenticeship programmes.
• Produce payroll reports and payroll-related management information as required.
• Support payroll audits and provide information to internal and external stakeholders as required.
• Liaise with international payroll providers to ensure the accurate and timely processing of payrolls in Hong Kong and Dubai, and compliance with local statutory and regulatory requirements.
• Identify opportunities to improve payroll processes, controls and efficiency.

What We’re Looking For

• Previous payroll administration or payroll coordination experience.
• Strong understanding of payroll processes and payroll controls.
• Experience working with outsourced payroll providers.
• Experience investigating and resolving payroll discrepancies.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple deadlines.
• Experience administering pension schemes.
• Understanding of statutory payments and family leave calculations.
• Knowledge of payroll legislation and payroll compliance requirements.
• Experience within a professional services environment.
• Experience using HR and payroll systems; experience with HiBob would be beneficial but is not essential.
• Advanced Microsoft Excel, including lookups and data validation.
• Experience using cloud-based HR and payroll systems.
• Experience producing reports and analysing payroll data.

What You’ll Bring

• Highly organised with strong attention to detail.
• A strong sense of ownership and accountability for work delivered.
• Discretion and professionalism when handling confidential information.
• A commitment to accuracy and high-quality data management.
• Strong analytical and reconciliation skills.
• The ability to build effective working relationships with internal and external stakeholders.
• A proactive approach and commitment to continuous improvement.
• The ability to manage competing priorities and work to strict deadlines.

Why Buzzacott?

We’re big enough to provide deep expertise across a wide range of specialisms, but small enough to value meaningful personal connections - with clients and colleagues alike. You’ll work alongside experienced professionals who will support your continued development, while you contribute to shaping the growth of both our team and our clients.