Payroll Officer, EMEA London

Sotheby’s group; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Payroll Specialist to manage high-volume payroll operations across the UK. This role involves ensuring compliance with statutory requirements, handling payroll queries, and collaborating with HR. You will be responsible for the end-to-end payroll process for over 600 employees, making it essential to have a solid understanding of UK payroll legislation. Join a dynamic finance team and contribute to various projects while working in a supportive and inclusive environment. If you have a keen eye for detail and thrive under pressure, this opportunity is perfect for you.

Qualifications

• Minimum 4 years in a fully managed payroll environment.
• Solid knowledge of UK payroll related legislation is essential.

Responsibilities

• Manage payroll operations for 600+ employees ensuring compliance.
• Liaise with external consultants for Shadow Payroll for international assignees.

Skills

Attention to detail

Confidential information handling

Interpersonal skills

Communication skills

Customer service skills

Adaptability

Time management

Education

4 years in payroll management

Knowledge of UK payroll legislation

Tools

ADP Celergo

Computershare

Excel

Job description

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

Reporting to the Payroll manager, the role encompasses payroll operations across the UK and content. You will be a key contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.

RESPONSIBILITIES

• Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements.
• Work within the guidelines of GDPR to ensure filing and data retention are compliant.
• Own and be the expert of the end-to-end UK payroll processes (circa. 600+ employees).
• Perform all associated pension payments processes impacting monthly payroll.
• Validate accuracy of monthly data input by HR on the payroll tracker and convert to the payrolls.
• Amalgamate all overtime submissions to the master and upload to ADP.
• Manage the OLA spreadsheet (overtime holidays) and upload to ADP via Excel VLOOKUPS.
• Manage all payroll and pension queries coming through on the inbox.
• Submit and manage queries via the ADP liaison.
• Assist with queries relating to digital payslip / P60s available via Sothebys OKTA.

Global Mobility

• Liaise with external payroll consultants (Vialto) to deliver Shadow Payroll (where applicable) for international assignees.
• Download the monthly Childcare Voucher report from Computershare and input changes into the payroll and send invoice to EMEA PM for payment.
• Input employee benefits to the payroll (RTI) as per the payroll tracker, day-to-day queries & payroll transactions.

HRIS, Reporting and Analysis

• Respond to statutory reporting such as UK National Statistics Survey.
• Adhere to information security and GDPR requirements.

IDEAL EXPERIENCE & COMPETENCIES

• High attention to detail.
• Ability to handle confidential information.
• Minimum 4 years in a fully managed payroll environment.
• Solid knowledge of UK payroll related legislation is essential.
• Experience with busy payrolls.
• Excellent interpersonal, communication and customer service skills.
• Strong team player.
• Highly adaptable and comfortable to work in a matrix organisation.
• Ability to prioritise whilst under pressure.
• EMEA payrolls are an essential part of the role; some experience is preferable/training will be given.
• The ability to work unsupervised and cover during absence.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.