Payroll Officer

ITSS Recruitment Ltd; City Of London; On-site; GBP 27,000 - 29,000; Full time

Job summary

ITSS Recruitment Ltd is seeking a Payroll Officer for a role in Fareham. You will be responsible for preparing the monthly payroll up to the point of final checking, ensuring accuracy and timeliness to meet payroll deadlines.

You will triage payroll/timesheet queries, resolve issues without handoff where possible, supervise a junior finance member, and assist with housing management rent databases and sublet rent breakdowns.

Qualifications

• Monthly payroll preparation and final checks.
• Triage payroll/timesheet queries; resolve issues without handoff when possible.
• Assist with housing management rent database processing.

Responsibilities

• Ensure monthly payroll is accurately prepared each month.
• Take on day-to-day responsibilities including correct remuneration and pension liabilities.
• Ensure all staff information from attendance sheets is reflected in salaries.
• Set up new starters and process leavers; issue P45s.
• Ensure statutory deductions are made and submitted to HMRC and the Pensions Trust.
• Issue payslips and pension letters monthly; respond to staff queries.
• Build relationships with internal and external stakeholders to promote the business values.

Job description

Role: Payroll Officer

Location: Fareham

Salary: £27-29k

The Payroll Officer would be responsible for preparing the monthly payroll up to the point of final checking. This must be both accurate and timely to meet all payroll deadlines. To triage all payroll/timesheet queries and resolve issues without handoff where possible and to carry out other finance tasks within the finance department in areas of daily financial transactional processing.

Responsibilities of the Payroll Officer;

• Ensure monthly payroll is accurately prepared each month and liaise with HR where necessary, including attending the monthly HR/Payroll meetings.
• Taking on the day to day responsibilities including:
  • ensuring that all staff receive the correct remuneration, taking into consideration pension liabilities, court orders.
  • ensure all staff information extracted from the weekly attendance sheets is correctly reflected in staff salaries.
  • ensure all new starters are set up correctly.
  • ensure all leavers are correctly processed and P45s issued.
  • ensure that all statutory deductions are made accurately and passed on to the appropriate agency in a timely manner.
  • ensure that the required information is passed to HMRC and the Pensions Trust.
  • manage the relationships and all initial communications with HMRC, DWP, TPT and MOJ relating to court orders for payments.
  • ensure all payslips and pension letters are issued monthly, including our board members.
  • responding to staff and other stakeholders queries in a timely and positive manner.
  • ensure that issues and anomalies are investigated and to suggest solutions that fit with the legal and other payroll frameworks.
• Supervising a member of the finance team to ensure that the weekly attendance management for our monthly staff is complete and accurate.
• Supervising a member of the finance team to ensure that the weekly payroll is accurately prepared and staff are paid on time, and any pension liabilities are correctly reflected.
• Assist with the administrative processing on the housing management rent database, including correction of user errors and checking Housing Benefit overpayment requests, write off and write backs.
• Prepare the rent breakdown for any new sublets, using the template set at the start of each financial year, ensure any new properties are set up in all appropriate databases.
• Ensure that the rent payable for all sublets is correct and paid in a timely manner.
• Build relationships with internal and external stakeholders and ensure that communications are clear and promote the values of the business at all times.