Payroll & HR Administrator

Hawksmoor - UK & Ireland; London; Hybrid; GBP 30,000; Part time

Job summary

Hawksmoor is seeking a detail-oriented Payroll & HR Assistant for a part-time role at their London location. This position involves managing payroll processes, assisting with HR activities, and ensuring compliance with UK regulations. Join a leading restaurant group that values flexibility and inclusion.

Benefits

Refer a friend bonus

Discounted health and fitness benefits

50% off food in restaurants

30 days’ holiday including service charge

Access to counselling services

Qualifications

• Experienced in payroll administration and understanding of UK payroll regulations.
• Detail-oriented and proficient in Microsoft Office, especially Excel.
• Ability to handle sensitive information and strong communication skills.

Responsibilities

• Manage and process payroll accurately, handling deductions and bonuses.
• Ensure compliance with tax, NI, and pension contributions.
• Maintain HR databases adhering to GDPR and privacy policies.

Skills

Organisational skills

Communication

Attention to detail

Tools

Microsoft Excel

Job description

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Location:Hybrid, Hawksmoor House (London), restaurants, and home
Salary:£30,000 per annum (pro rata for 24 hours/week)
Contract Type:Permanent, Part-Time
Working Pattern:Flexible, 3, 4, or 5 days per week (24 hours total)

Work Somewhere Awesome

At Hawksmoor, we believe that world-class restaurants are built by world-class people. We're proud to be a certified B Corp and have been ranked among the UK’s Top 100 Best Companies to Work For over 10 years running. Our commitment to sustainability, exceptional food, and warm, down-to-earth service sets us apart.

We're on the lookout for a detail-oriented and people-focused Payroll & HR Assistant to join our People Team. This part-time role is designed with flexibility in mind, perfect for someone seeking to balance work with other commitments.

What You’ll Do

1. Manage and process payroll accurately and on time, including salaries, overtime, deductions, and bonuses.
2. Handle payroll-related queries from employees and resolve discrepancies.
3. Ensure compliance with tax, National Insurance, and pension contributions.
4. Assist with Real Time Information (RTI) submissions to HMRC and end-of-year payroll reconciliations, including P60 issuance.
5. Maintain up-to-date HR databases and records, ensuring accuracy and adherence to GDPR and privacy policies.
6. Support employee relations activities, including note-taking for investigations and disciplinaries.
7. Maintain training records and assist with training coordination.
8. Provide administrative support for benefits management and employee engagement initiatives.
9. Handle reference requests, parental leave applications, and absence management.
10. Update and maintain HR systems, including employee records and organisational charts.
11. Generate reports for Payroll & HR functions as required.
12. Ensure smooth communication between HR, payroll, and other departments.
13. Administer and maintain communication systems to ensure efficient internal communications.

Who You Are

1. Experienced in payroll administration with a solid understanding of UK payroll regulations.
2. Proficient in Microsoft Office, particularly Excel.
3. Detail-oriented with excellent organisational skills.
4. Strong communicator with the ability to handle sensitive and confidential information.
5. A team player who thrives in a collaborative environment.
6. Familiarity with HR functions and systems is a plus.
7. Experience in the hospitality or retail industry is advantageous.
8. Knowledge of Tronc administration is beneficial.

Why Join Us?

• Refer a friend bonus from day one.
• Use of Wagestream to instantly access the wages you’ve earned.
• Discounted health and fitness benefits.
• Additional paid maternity and paternity leave to help you care for new additions to your family.
• Income protection insurance for critical illness and death benefit.
• 50% off food in our restaurants for you and your loved ones.
• An optional 20 hours each year to use for volunteering.
• Exclusive savings on travel, shopping, restaurants, and more.
• 30 days’ holiday that includes service charge.
• A welfare budget allocated for healthy snacks, drinks, and support during our busiest times of the year.
• Huge investment in training and development with qualifications across Wine, H&S, Food Safety, HR, and a five-stage management development programme, run in partnership with the Watershed Management School.
• Access to counselling, remote GP/physio services, legal advice, and more.

We strive to be a company that is inclusive in terms of age, gender, identity, race, sexual orientation, ethnicity, and to create an environment where everyone, from any background, can be happy at work.

Not Sure You Meet Every Requirement?

We’re committed to building a diverse and inclusive team. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply anyway—you may be just the right candidate. Apply today and bring your skills to a company that values flexibility, people, and excellence.