Payroll Coordinator (Fixed Term) - Bridgwater

Altrad UK, Ireland & Nordics; Bridgwater; On-site; GBP 28,000 - 38,000; Full time

Job summary

Altrad UK, Ireland & Nordics is seeking a Payroll Coordinator to collate time and attendance records, ensure timecard completeness, and investigate any non-attendance before submission for payment.

You will act as MEH Focal point for on-site payroll for blue-collar personnel up to Superintendent, coordinating with Kronos and resolving pay queries to support industrial relations and employee wellbeing.

Qualifications

• NVQ Level 3 or equivalent.
• Solid IT skills across MS Office Suite, incl Excel and data analysis.
• Experience in payroll with multiple payrolls/types or high-volume timesheets.
• Desirable: experience in Engineering Construction or with NAECI/JIB.
• Clear and confident communicator at all levels, incl email/phone/face to face.

Responsibilities

• Collation of time and attendance records and ensuring timecards are complete.
• Investigate non-attendance before submitting timecards for payment.
• Be the MEH Focal point for on-site payroll for blue-collar personnel up to Superintendent.
• Coordinate payroll activity using Kronos in accordance with procedures.
• Resolve pay queries to support harmonious industrial relations and employee wellbeing.
• Maintain logs of personnel payroll actions (start/leave, entitlements).
• Process lodge payments and travel entitlements monthly where applicable.
• Investigate timesheet errors in priority order and process payroll corrections.
• Gather time info from supervisors when matrix reporting exists.

Skills

MS Office Suite

Excel

Data analysis

Communication

Education

NVQ Level 3 or equivalent

Tools

Kronos (Time & Attendance)

Time & Attendance system

Job description

The Payroll Coordinator will be responsible for the collation of the time and attendance records and ensuring that the employee’s timecards are complete with any non-attendance investigated before submitting to the partners for payment.

Key Deliverables

• Is the MEH Focal point for on-site Payroll for all Blue-Collar personnel up to and including Superintendent
• Coordinates payroll activity utilising Time and Attendance system, Kronos in accordance with approved procedures
• Resolves pay queries in an efficient and timely manner in support of harmonious Industrial Relations and general employee wellbeing and engagement
• Keeps log of personnel where this is the above is the case
• Adding New Starters onto Kronos
• Removing Leavers from Kronos
• Collation and recording of Lodge Forms to determine taxable status of employee’s lodge payments
• Receives and inputs absence (sickness) records from Supervision
• Receives and inputs holiday requests for payment
• Determines Fare and Lodge payments at Employee Commencement, and inputs entitlements in Kronos
• Processes required lodge payments on a monthly basis via Kronos for periodic leave (long weekend)
• Applies Travel entitlement on a monthly basis for periodic leave via Kronos (long weekend)
• In the case of pay queries, investigates for timesheet error in the following priority order Timesheet Hours ,Timesheet non-Hours ,Payroll Flat File ,Escalation to parent payroll
• Processes payroll corrections via Kronos
• Processes manual timesheets for any missed-clocks, employees on Training, employees off site, and unexpected overtime
• Where there is a matrix reporting relationship in place, (ie, Altrad employee working for Doosan Supervisor) gathers relevant time info from Employee’s Supervisor, and ensures hours entered onto relevant payroll system

Key Requirements / Qualifications

• NVQ Level 3 or equivalent or competency basedassessment/ interview
• Solid IT skills across full MS Office Suite, incl excellent Excel and data analysis ability
• Has worked in either a payroll department with multiple payrolls and hence multiple pay types; or a recruitment agency environment processing timesheets; or managed high volumes of timesheets on a weekly basis
• Previous experience working in Engineering Construction or with complex National Agreements such as NAECI, JIB etc is desirable
• Clear and confident communicator at all levels, incl via e-mail and telephone as well as face to face