Payroll Administrator

UK Research and Innovation (UKRI); Swindon; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

UKSBS, part of UKRI, seeks a Payroll Administrator in Swindon with hybrid working options across Newport or Stockton-On-Tees. The role sits in a fast-paced payroll team delivering accurate payments and reconciliations within tight deadlines.

You will input and check payments, process overtime, reconcile pension data, and handle queries within SLAs. GCSEs including Maths & English, strong numeracy and MS Excel skills are essential.

Qualifications

• GCSE level including Maths & English required.
• Strong numeracy skills are essential.
• Experience in a payroll or finance environment is of interest.
• Excellent written and oral communication are important.

Responsibilities

• Administer, input and check payments for a specific payroll.
• Process manual overtime submissions.
• Collate Service Delivery Packs and prepare reconciliation summaries.
• Process cash advances and record recovery entries.
• Reconcile and upload pension monthly data.
• Calculate overpayments and complete payroll reconciliations.
• Administer childcare voucher payments and third-party remittances.
• Set up templates for employee and third-party payments.
• Respond to queries within SLAs and work with partners.
• Support BACS payment reconciliation and ad hoc projects as needed.

Skills

Numeracy

Communication skills

Finance experience

MS Excel

Education

GCSE level including Maths & English

Tools

MS Excel

Job description

Payroll Administrator
Swindon, Newport, or Stockton-On-Tees
Band B - £25,000

It's an exciting time to join UKSBS as we transform our business to be the leading UK public sector business service provider. We aim to become a very different organisation over the next few years as we move to a modern multi-platform, digitally enabled organisation.

The Payroll Team is a group of professional individuals providing effective, accurate and customer-focused payroll services to our clients and end users. It is a very fast-paced and high-energy environment as our deadlines are fixed and our volumes are high.

Operating flexibly and embracing hybrid working, the team meets up once or twice weekly in the office to share best practice and discuss issues. The leaders and managers work collaboratively with the team to foster a positive, supportive yet hard-working culture. You will need a tenacious working style and be comfortable in a high-pressure environment with all the challenges that working in a busy, high-volume payroll team brings.

Duties will include, but not limited to the following:

• Administer, input and check payments for a specific payroll
• Process manual overtime submissions
• Collate Service Delivery Packs for the client and prepare the reconciliation summary
• Process cash advances including entering the recovery into the employee's record
• Reconcile and upload pension monthly data
• Calculate overpayments both manually and using QTax
• Complete payroll reconciliations and exception reports
• Complete the administration for childcare voucher payments
• Prepare and reconcile third-party remittances
• Set up templates for employee and/or third-party payments
• Work in collaboration with other internal and external partners and customers and third-party providers
• Assisting with resolving queries in a timely manner through a variety of channels line with agreed SLAs
• Responsible for monthly BACS payment reconciliation process
• Flexibility may be required to respond to the changing needs of the organisation and the service. You may also be asked to support with ad hoc projects and pieces of work relevant to your role in line with business requirements.

To do this role well you will need to possess the following:

• Be educated to GCSE level or equivalent, including Maths & English (Higher than a 4)
• Previous experience within a payroll department preferred, however any previous finance experience would be of interest
• Strong levels of numeracy
• Experience gained working in any Finance related environment or similar would be of interest
• First class written and oral communication skills
• Strong PC literacy skills, particularly MS Excel

Successful candidates may be required to undergo Security Clearance (National Security Vetting) as part of their employment. To meet these standards, applicants must normally have lived in the UK for at least the last five years and be able to satisfy background, identity and criminal record checks.

We are UKSBS. We are creating a place where people love to work, a culture where we lead, we change, we deliver and we empower our people to be curious, take action and add value.

We look forward to hearing from you.