Payroll Administrator

UKRI; Swindon; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

UKSBS is recruiting a Payroll Administrator in Swindon with flexible locations including Newport and Stockton-On-Tees. The role sits in a high‑volume payroll team with a band B salary of £25,000. Hybrid working is supported, with regular in‑office sessions for sharing best practice.

You will administer payments, process overtime, reconcile data, and support pension and remittance activities while maintaining accuracy under tight deadlines.

Qualifications

• Numeracy skills and accuracy are essential for payroll processing.
• Strong written and verbal communication for stakeholder queries.
• Proficiency with MS Excel and generic IT literacy.
• GCSE level Maths and English or equivalent is expected.

Responsibilities

• Administer and check payments for a specific payroll cycle.
• Process manual overtime submissions and reconciliations.
• Prepare client service packs and reconciliation summaries.
• Handle cash advances and update employee records.
• Reconcile pension data and third-party remittances.
• Set up templates for payments and assist with queries.
• Collaborate with internal/external partners to meet SLAs.
• Support ad hoc payroll projects as required.

Skills

Numeracy

MS Excel

Communication skills

GCSE Maths & English

Education

GCSE level or equivalent (Maths & English)

Tools

MS Excel

Job description

Payroll Administrator
Swindon, Newport, or Stockton-On-Tees
Band B - £25,000

It’s an exciting time to join UKSBS as we transform our business to be the leading UK public sector business service provider. We aim to become a very different organisation over the next few years as we move to a modern multi-platform, digitally enabled organisation.

The Payroll Team is a group of professional individuals providing effective, accurate and customer-focused payroll services to our clients and end users. It is a very fast-paced and high-energy environment as ourdeadlines are fixed and our volumes are high.

Operating flexibly and embracing hybrid working, the team meets up once or twice weekly in the office to share best practice and discuss issues. The leaders and managers work collaboratively with the team to foster a positive, supportive yet hard-working culture.You will need a tenacious working style and be comfortable in a high-pressure environment with all the challenges that working in a busy, high-volume payroll team brings.

Duties will include, but not limited to the following:

• Administer, input and check payments for a specific payroll
• Process manual overtime submissions
• Collate Service Delivery Packs for the client and prepare the reconciliation summary
• Process cash advances including entering the recovery into the employee’s record
• Reconcile and upload pension monthly data
• Calculate overpayments both manually and using QTax
• Complete payroll reconciliations and exception reports
• Complete the administration for childcare voucher payments
• Prepare and reconcile third-party remittances
• Set up templates for employee and/or third-party payments
• Work in collaboration with other internal and external partners and customers and third-party providers
• Assisting with resolving queries in a timely manner through a variety of channels line with agreed SLAs
• Responsible for monthly BACS payment reconciliation process
• Flexibility may be required to respond to the changing needs of the organisation and the service. You may also be asked to support with ad hoc projects and pieces of work relevant to your role in line with business requirements.

To do this role well you will need to possess the following:

• Be educated to GCSE level or equivalent, including Maths & English (Higher than a 4)
• Previous experience within a payroll department preferred, however any previous finance experience would be of interest
• Strong levels of numeracy
• Experience gained working in any Finance related environment or similar would be of interest
• First class written and oral communication skills
• Strong PC literacy skills, particularly MS Excel

Artificial Intelligence:

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn.

Successful candidates may be required to undergo Security Clearance (National Security Vetting) as part of their employment. To meet these standards, applicants must normally have lived in the UK for at least the last five years and be able to satisfy background, identity and criminal record checks.

We are UKSBS. We are creating a place where people love to work, a culture where we lead, we change, we deliver and we empower our people to be curious, take action and add value.

We look forward to hearing from you.