Payroll Coordinator

UK SBS Ltd; Swindon; On-site; GBP 24,000 - 29,000; Full time

Job summary

UK SBS Ltd in Swindon (with Newport or Stockton-On-Tees as other sites) is recruiting a Payroll Coordinator to join the payroll team handling multiple client payrolls end-to-end. The role requires CIPP or equivalent, strong Excel, and experience with Oracle Fusion or Workday, with focus on accuracy, SLAs, and clear communication. The candidate will manage complex payroll processes, respond to queries, and prepare monthly reports while ensuring compliance with HMRC rules.

Qualifications

• Experience in handling large or multiple payrolls.
• CIPP qualification or equivalent payroll experience is required.
• GCSE Maths and English or equivalent education.
• Knowledge of up-to-date statutory payroll guidelines.
• Experience with Oracle Fusion or Workday.

Responsibilities

• Take ownership of one or more client payrolls end-to-end monthly.
• Resolve complex queries with SLAs and liaise with stakeholders.
• Calculate overpayments and statutory payments with up-to-date guidelines.
• Process RTI submissions and pension-related tasks.
• Run monthly client reporting and settlements for approval.
• Coordinate with pensions and third parties to ensure accuracy.

Skills

End-to-end payroll processing

Attention to detail

Strong organisational skills

Problem solving

Customer/ client liaison

Education

CIPP qualification or equivalent payroll experience

GCSE Maths and English

Tools

Oracle Fusion

Workday

QTax Pro4

HMRC calculators

Job description

Payroll Coordinator
Swindon, Newport, or Stockton-On-Tees
Band C - £26,406

It’s an exciting time to join UKSBS as we transform our business to be the leading UK public sector business service provider. We aim to become a very different organisation over the next few years as we move to a modern multi-platform, digitally enabled organisation.

We now have exciting opportunities within our Payroll Team. These are great roles for experienced payrollers to take the next step, utilising and increasing their experience across complex payroll activities, with responsibility across the entire process.

The payroll team provides the end-to-end payroll process for multiple clients across three different platforms amounting to in excess of 39,000 payslips monthly

Duties will include, but are not limited to, the following:

• Take ownership of one or more client payrolls completing the end-to-end monthly payroll processes
• Resolve complex and challenging queries (including General Ledger) through a variety of channels in line with agreed SLAs
• Calculate complex overpayments (e.g. across multiple tax years) – both manually and using QTax Pro4 and/or HMRC calculators
• Calculate and check statutory payments (SMP, ShPP, SSP etc) with legislative knowledge
• Work closely with the Client Stakeholders providing responses to complex queries and overpayments
• Run downloads of inbound ODEX tax notifications
• Perform pension checks and respond to pension queries both from the end users, stakeholders and pension providers
• Approve childcare voucher payments and administer Cycle to Work.
• Establish and maintain effective working relationships with client and internal teams (e.g. pensions team), external customers and third-party providers alike
• Peer check cash advances, P45, New Starter Checklist entries, 3rd party submissions (online and to Finance)
• Run monthly reporting requirements for client
• Process court orders
• Complete the roll-back and submission of RTI
• Create Settlement runs, submitting to the the Client for approval
  

To do this role well, you will need the following:

• Previous experience within a payroll department handling large or multiple payrolls
• CIPP qualification or equivalent level of payroll experience
• Educated to GSCE level or equivalent including Maths and English
• Working knowledge of up-to-date statutory payroll guidelines and best practice
• Experience of working with Oracle Fusion or Workday
• Strong Excel skills including V-lookups and pivot tables
• High level of attention to detail
• Strong organisational skills
• Adept at problem solving and comfortable working to deadlines
• Supervisory or coaching experience
• Ability to explain payroll information to non-payroll colleagues and end users
  

Closing date for applications is Mon 5th October, with interviews taking place week commencing 12th October.

Successful candidates may be required to undergo Security Clearance (National Security Vetting) as part of their employment. To meet these standards, applicants must normally have lived in the UK for at least the last five years and be able to satisfy background, identity and criminal record checks.

We are UKSBS. We are creating a place where people love to work, a culture where we lead, we change, we deliver and we empower our people to be curious, take action and add value.

We look forward to hearing from you.