Payroll Administrator

JGA Recruitment; Livingston; Hybrid; GBP 27,000 - 32,000; Full time

Job summary

JGA Recruitment is partnering with a large retailer to recruit a Pay & Benefits Administrator in Livingston. You will support the end-to-end UK payroll processing across UK, Channel Islands and ROI, ensuring accurate and timely pay.

The role is permanent and full-time, hybrid working 2 days in office and 3 days at home. Ideal candidate has UK payroll experience, pensions knowledge, and strong Excel skills, with ability to meet strict deadlines and handle high-volume payroll.

Qualifications

• Experience handling end-to-end UK payroll processing across multiple locations.
• Background in high-volume or multi-site payroll environments.
• Strong knowledge of UK payroll legislation, statutory payments, HMRC requirements.
• Knowledge of pensions and auto-enrolment administration.
• Proven ability to perform payroll reconciliations and resolve discrepancies.
• Dayforce experience is a plus but not essential.
• Strong Excel and payroll systems skills.
• Excellent attention to detail, organisation, and communication.
• Comfortable working independently and meeting strict payroll deadlines.

Responsibilities

• Process end-to-end UK payrolls across multiple payrolls and locations.
• Manage starters, leavers, timesheets, absences and contractual changes.
• Calculate statutory payments (SSP, SMP, SPP, SAP).
• Process tax codes, student loans, deductions and employee benefits.
• Administer pensions and auto-enrolment incl. reconciliations.
• Complete payroll checks, reconciliations and variance reporting.
• Support HMRC submissions (FPS, EPS, year-end).
• Handle employee payroll and benefits queries and resolve discrepancies.
• Maintain accurate payroll records and support HR/Finance reporting.

Skills

End-to-end UK payroll

High-volume payroll

UK payroll legislation

Pensions & auto-enrolment

Payroll reconciliations

Dayforce experience

Excel & payroll systems

Attention to detail

Independent work & deadlines

Job description

Pay & Benefits Administrator

Salary: Up to £29,500

Location: Livingston, West Lothian

Hybrid: 2 days office / 3 days home

Contract: Permanent, Full-Time

An exciting opportunity for an experienced Payroll Administrator to join an established Pay & Benefits team within a large, fast-paced retail organisation.

You’ll support the end-to-end processing of high-volume payrolls across the UK, Channel Islands and Republic of Ireland, ensuring employees are paid accurately and on time.

Reporting to the Payroll Manager, this is a varied position covering payroll processing, pensions, benefits administration and employee queries.

Key Responsibilities

• Process end-to-end payrolls across multiple payrolls and locations.
• Manage starters, leavers, timesheets, absences and contractual changes.
• Calculate statutory payments, including SSP, SMP, SPP and SAP.
• Process tax codes, student loans, deductions and employee benefits.
• Administer pensions, auto-enrolment and pension reconciliations.
• Complete payroll checks, reconciliations and variance reporting.
• Support HMRC submissions, including FPS, EPS and year-end requirements.
• Handle employee payroll and benefits queries, resolving discrepancies.
• Maintain accurate payroll records and support HR and Finance reporting.
• Identify opportunities to improve payroll processes and efficiency.

Ideal Candidate

• Previous end-to-end UK payroll processing experience.
• Experience working within a high-volume or multi-site payroll environment advantageous.
• Strong understanding of UK payroll legislation, statutory payments and HMRC requirements.
• Good knowledge of pensions and auto-enrolment.
• Confident completing payroll reconciliations and resolving discrepancies.
• Dayforce experience highly desirable but not essential.
• Strong Excel and payroll systems skills.
• Excellent attention to detail, organisation and communication skills.
• Comfortable working independently and managing strict payroll deadlines.