Payroll Administrator

Utilise Recruitment Ltd.; Horsham; On-site; GBP 34,000 - 42,000; Full time

Job summary

Utilise Recruitment Ltd. in Horsham is seeking a Payroll Administrator to join its HR team. The role focuses on accurate payroll processing, regulatory compliance, and timely reporting across weekly and monthly cycles using SAP.

You’ll manage employee lifecycle changes, RTI submissions, year-end duties, and respond to payroll queries, while maintaining high data integrity and collaborating with colleagues across finance and HR.

Qualifications

• Proven experience in high-volume payroll processing.
• Familiarity with SAP, Oracle HCM, or other payroll systems.
• Strong understanding of PAYE and HMRC payroll regulations.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Process weekly and monthly payrolls via BACS for staff using SAP.
• Administer employee lifecycle changes including starters, leavers, and updates through E-HR and SharePoint workflows.
• Manage P45s, tax code adjustments, and statutory leave payments (holiday, sick, maternity, paternity, shared parental leave).
• Calculate and process overtime, allowances, and other variable payments.
• Distribute payslips via PeopleDoc and post where required.
• Investigate and resolve exceptional payments and variances exceeding agreed thresholds.
• Reconcile deductions including AEO, Tax & NI, and Trade Union fees, and initiate payments.
• Submit RTI and EPS reports to HMRC.
• Conduct payroll comparisons and variant checks across periods.
• Support payroll transitions for new business acquisitions or contract changes.
• Participate in year-end activities including P60 generation and HMRC submissions.
• Maintain accurate employee records including bank and address details.
• Respond to payroll-related queries and assist with general HR administrative tasks.

Skills

High-volume payroll processing

Attention to detail

Team collaboration

Problem-solving

Education

Payroll certification or accounting accreditation (advantageous)

Tools

SAP

Oracle HCM

Job description

Payroll Administrator

Location: Horsham

Contract Type: Permanent

Hours: Full Time (37.5 hours per week, Monday to Friday)

Salary: £38,000 per annum

Overview

A reputable organisation is seeking a skilled and detail-oriented Payroll Administrator to join its Human Resources team. This role is essential in ensuring accurate and timely payroll processing, maintaining compliance with relevant regulations, and supporting broader HR and financial operations.

Key Responsibilities for Payroll Administrator

• Process weekly and monthly payrolls via BACS for salaried, hourly, and shift-based employees using SAP
• Administer employee lifecycle changes including starters, leavers, and updates through E-HR and SharePoint workflows
• Manage P45s, tax code adjustments, and statutory leave payments (holiday, sick, maternity, paternity, shared parental leave)
• Calculate and process overtime, allowances, and other variable payments
• Distribute payslips via PeopleDoc and post where required
• Investigate and resolve exceptional payments and variances exceeding agreed thresholds
• Reconcile deductions including AEO, Tax & NI, and Trade Union fees, and initiate payments
• Submit RTI and EPS reports to HMRC
• Conduct payroll comparisons and variant checks across periods
• Support payroll transitions for new business acquisitions or contract changes
• Participate in year-end activities including P60 generation and HMRC submissions
• Maintain accurate employee records including bank and address details
• Respond to payroll-related queries and assist with general HR administrative tasks

Candidate Requirements for Payroll Administrator

• General education; payroll or accounting accreditation is advantageous
• Proven experience in high-volume payroll processing
• Familiarity with SAP, Oracle HCM, or other payroll systems
• Proficient in Microsoft Office, particularly Excel and Word
• Strong understanding of PAYE and HMRC payroll regulations
• Ability to meet deadlines with high attention to detail
• Collaborative team player with initiative
• Proactive in seeking clarification and suggesting process improvements