Payroll Administrator

Portfolio Payroll Limited; Guildford; On-site; GBP 28,000 - 36,000; Full time

Job summary

Portfolio Payroll Limited is seeking a detail‑oriented Payroll Administrator to join our team in Guildford. You will manage high‑volume expense claims, keep expense systems accurate, and assist with monthly payroll preparation, working closely with HR and finance.

Key responsibilities include reviewing expense claims, ensuring VAT accuracy, administering SAP Concur, supporting payroll reconciliations, and monitoring the payroll inbox.

Qualifications

• Experience administering SAP Concur or a similar expense management system.
• Strong VAT calculation and expense coding understanding.
• Foundational payroll data processing knowledge (starters, leavers, deductions).
• Excellent attention to detail with high-volume financial data.

Responsibilities

• Expense Management: Review and reconcile high–volume expense claims.
• Financial Accuracy: Ensure claims are coded correctly, VAT calculated accurately, non‑compliant claims queried/rejected.
• System Administration: Maintain SAP Concur profiles, add/remove joiners, manage access.
• Payroll Preparation: Support monthly payroll preparation, reconciliations, investigate variances.
• Inbox Monitoring: Manage Payroll and Benefits inbox, respond to queries, escalate.
• HR Collaboration: Work with HR to process payroll changes for starters, leavers, bonuses, deductions.

Skills

Financial acumen

Payroll knowledge

Attention to detail

Communication skills

Tools

SAP Concur

Job description

Role Overview

We are seeking an organized and detail–oriented Payroll Administrator to join our team. You will play a vital role in ensuring financial accuracy by managing high–volume expense claims, maintaining our expense systems, and assisting with monthly payroll preparation. This role is a fantastic opportunity for someone who thrives in a fast–paced environment and enjoys collaborating closely with HR and finance functions.

Key Responsibilities

• Expense Management: Review and reconcile high–volume expense claims against company policy and supporting documentation.


• Financial Accuracy: Ensure claims are correctly coded, VAT is accurately calculated, and non–compliant claims are queried or rejected.


• System Administration: Maintain SAP Concur profiles, including setting up new joiners, removing leavers, and managing access permissions.


• Payroll Preparation: Support monthly payroll preparation, including reconciliations and the investigation of any variances.


• Inbox Monitoring: Monitor the Payroll and Benefits shared inbox, responding to queries and escalating where necessary.


• HR Collaboration: Work closely with HR to process payroll changes such as new starters, leavers, bonuses, and deductions.

Skills and Qualifications

• System Experience: Proven experience administering SAP Concur or a similar enterprise expense management system.


• Financial Acumen: Strong understanding of VAT calculation, expense coding, and basic accounting reconciliation.


• Payroll Knowledge: Foundational understanding of payroll data processing (starters, leavers, deductions, and variations).


• Attention to Detail: Exceptional accuracy when managing high volumes of financial data and documentation.


• Communication Skills: Confident in managing a shared inbox and communicating policy requirements firmly but professionally.

52100LW

INDPAYS

The Portfolio Group are acting on behalf of our client in recruiting for this position.