Payroll Administrator

Maxrae Consulting; Wrexham; On-site; GBP 30,000 - 42,000; Full time

Job summary

Maxrae Consulting is seeking a finance professional to shadow the current CFO and help drive rapid growth in a tech-driven, advisory finance environment. The role covers day-to-day payroll and finance operations across multiple client accounts, within a modern, data-driven setup.

The position offers hybrid working after training, requiring 2/3 days in the office and strong collaboration with payroll partners and clients.

Qualifications

• Strong numerical and analytical skills with excellent attention to detail.
• Excellent organisation and time management; able to prioritise in a fast-paced environment.
• Clear, confident communicator; collaborative and client-focused.
• Self-starter mindset: reliable, proactive, adaptable.

Responsibilities

• Maintain accurate financial records and support month-end close with automation and audit trails.
• Process purchase and sales ledger transactions; code, post invoices and manage approvals.
• Complete daily bank reconciliations and assist with treasury tasks using live-bank feeds.
• Support end-to-end payroll processing (PAYE, NI, CIS, umbrella, LTD) including timesheet validation.
• Liaise with employees, clients, and payroll partners to resolve payroll queries.
• Process staff expenses and maintain compliant payroll records with digital audit history.
• Assist with balance sheet reconciliations, margin tracking, and management reports from real-time dashboards.
• Maintain financial documentation in line with internal controls, HMRC requirements.
• Ensure compliance with policies, credit control procedures, and relevant legislation.
• Provide admin support to finance team and contribute to ad hoc projects and automation rollouts.

Skills

Strong numerical & analytical skills

Organisational & time management

Clear, confident communicator

Self-starter mindset

Education

AAT qualification or working towards finance qualification

Job description

I am currently working with an incredibly dynamic, tech driven, finance and accountancy firm that has grown much faster than ever predicted. We are recruiting now and this position will be shadowing the current CFO and will progress fast with their aggressive growth plans. The company is happy with hybrid working once trained. 2/3 days in the office depending on training needs and the needs of the business

Role overview

You’ll support day-to-day payroll & finance operations across multiple client accounts in a modern, data-driven setup. Working with their advanced workflows and you’ll help keep ledgers clean, payroll accurate, and reporting timely.

Key responsibilities

• Maintain accurate financial records and support month-end close, leveraging automation and audit trails.
• Process purchase and sales ledger transactions; match, code, and post invoices with high accuracy; manage approvals in-system.
• Complete daily bank reconciliation's and assist with treasury tasks using live-bank feeds.
• Support end-to-end payroll processing (PAYE, NI, CIS, umbrella, LTD), including time sheet validation, exceptions handling, and submissions.
• Liaise with employees, clients, and payroll partners to resolve payroll queries promptly and professionally.
• Process staff expenses and maintain compliant payroll records with full digital audit history.
• Assist with balance sheet reconciliation's, margin tracking, and management reports from real-time dashboards.
• Maintain financial documentation in line with internal controls, HMRC and recruitment-finance requirements.
• Ensure compliance with policies, credit control procedures, and relevant legislation (including RTW and intermediaries reporting support).
• Provide administrative support to the finance team and contribute to ad hoc projects, process improvements, and automation rollouts.

Person specification

Essential

• Strong numerical and analytical skills with excellent attention to detail.
• Excellent organisation and time management; able to prioritise in a fast-paced environment.
• Clear, confident communicator; collaborative and client-focused.
• Self-starter mindset: reliable, proactive, adaptable.

Desirable

• Experience of working in a payroll environment
• AAT qualification or working towards a finance-related qualification.
• Exposure to recruitment, temp staffing, SME, or services environments.
• Familiarity with invoice discounting, credit control workflows, or CIS