Payroll Administrator

Portfolio Payroll Limited; Glasgow; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Hybrid work pattern

Free parking

Job summary

Portfolio Payroll Limited is seeking a Payroll Administrator to support BAU payrolls during a system migration from iTrent to Oracle. You will manage high-volume payrolls for thousands of staff and administer complex pension schemes, ensuring accurate processing across multiple monthly cycles.

You will resolve pension and payroll queries, handle absence and attendance records, and maintain robust audit trails throughout the transition, with strong Excel data analysis and communication skills.

Qualifications

• Qualified in payroll (CIPP or equivalent) or demonstrable hands-on experience.
• Experience handling high-volume payrolls in multi‑payroll environments (~5,000 records).
• Familiarity with LGPS and Teachers' Pensions schemes is preferred.

Responsibilities

• Act as payroll focal point during the iTrent to Oracle migration.
• Deliver high-volume BAU payroll processing across ~5,000 staff in monthly cycles.
• Administer LGPS and Teachers' Pensions schemes accurately.
• Resolve complex payroll and pension queries promptly.
• Manage end-to-end payroll workflow including starters, leavers, changes.
• Input and verify attendance, sickness, and statutory payments.
• Process holidays, overtime, and manual adjustments.
• Maintain audit trails with detailed logs during transition.

Skills

High-volume payrolls

Excel data analysis

Payroll system knowledge

Communication skills

Education

CIPP or equivalent payroll qualification

Tools

iTrent

Oracle

Excel

Job description

Hybrid (1 day per week on-site, max 2 days when fully integrated) Free parking

The Payroll Administrator will provide vital business-as-usual (BAU) support to ensure the smooth operation of high-volume payrolls during a major system transition. The organization is currently preparing to migrate from iTrend to Oracle in April/May 2027. You will be responsible for processing multiple payroll runs and managing complex pension schemes.

Key Deliverables

• Act as a key payroll focal point to support the team through a critical system migration from iTrent to Oracle.
• Deliver consistent, high-volume BAU payroll processing for approximately 5,000 staff across 3 monthly payrolls.
• Administer and coordinate complex pension schemes, specifically managing Local Government Pension Scheme (LGPS) and Teachers' Pensions.
• Resolve complex pay and pension queries in an efficient and timely manner to support employee wellbeing and engagement.
• Manage the payroll workflow end-to‑end, including processing new starters, leavers, structural changes, and contract variations.
• Receive, verify, and input employee absence, sickness, and statutory payment records.
• Process holiday requests, overtime claims, and manual payroll adjustments for payment processing.
• Investigate and correct timesheet and payment errors, escalating system anomalies as required.
• Maintain accurate and detailed logs of all personnel queries and payroll adjustments to ensure robust audit trails during the transition period.

Key Requirements / Qualifications

• Education: Relevant payroll qualification (CIPP or equivalent) or demonstrated capability via extensive hands‑on experience.
• IT Skills: Solid IT skills across the MS Office Suite, including strong Excel and data analysis capabilities.
• Experience: Previous experience managing high-volume payrolls within a complex, multi-payroll environment. Experience handling roughly 5,000 records across multiple monthly cycles is highly advantageous.
• System Knowledge: Prior experience utilizing iTrent or Oracle payroll software is highly desirable, though not strictly non‑negotiable.
• Pension Knowledge: Demonstrable experience working with public sector pension schemes, specifically LGPS and Teachers' Pensions, is highly preferred.
• Industry Knowledge: Previous experience working within a College, University, Local Council, or broader Public Sector environment is highly desirable.
• Communication: Clear and confident communicator at all levels, capable of explaining complex payroll and pension queries face‑to‑face, via email, and over the telephone.

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