Payroll Officer

Portfolio Group; Rotherham; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

The Portfolio Group are recruiting a Payroll Officer for a 6 month FTC. You will be the on-site payroll focal point for blue-collar staff up to Superintendent level, using Kronos and the iTrend payroll system.

The role involves handling timecards, lodge payments, absences, holidays, and entitlements, with 3 days on site and 2 days working from home per week. You will resolve pay queries promptly, maintain detailed logs of enquiries, and ensure accurate data entry for payroll processing.

Qualifications

• NVQ Level 3 or equivalent qualification or demonstrated capability.
• Strong Excel and data analysis skills with MS Office proficiency.
• Experience in payroll with high-volume timesheets or multiple payrolls.
• Desirable knowledge of NAECI/JIB or engineering construction payrolls.

Responsibilities

• Collate time and attendance records and validate timecards.
• Operate Kronos workflow, add starters, remove leavers, and lodge payments.
• Investigate pay queries and resolve issues to maintain payroll accuracy.
• Input absence, holidays, lodge entitlements, and travel for payroll processing.
• Coordinate payroll activities using Kronos and iTrend systems.

Skills

MS Office Suite

Excel

Data analysis

Clear communication

Education

NVQ Level 3 or equivalent

Tools

Kronos Time and Attendance

iTrend payroll system

Job description

£29,000

6 month FTC

3 days on site 2 days wfh per week

Job Summary

The Payroll Officer will be responsible for the collation of time and attendance records and ensuring that employees' timecards are complete. You will investigate any instances of non-attendance before submitting records to the partners for payment processing.

Key Deliverables

• Act as the primary on-site payroll focal point for all blue-collar personnel up to and including the Superintendent level.
• Utilise the iTrend payroll system.
• Coordinate payroll activity utilizing the Kronos Time and Attendance system in accordance with approved procedures.
• Resolve pay queries in an efficient and timely manner to support harmonious industrial relations, general employee wellbeing, and engagement.
• Maintain a detailed log of personnel related to query resolutions.
• Manage the Kronos system workflow, including adding new starters and removing leavers.
• Collate and record Lodge Forms to determine the taxable status of employees' lodge payments.
• Receive and input absence (sickness) records provided by the supervisory team.
• Receive and input holiday requests for payment processing.
• Determine Fare and Lodge payments at employee commencement and input entitlements into Kronos.
• Process required monthly lodge payments via Kronos for periodic leave (e.g., long weekends).
• Apply monthly travel entitlements for periodic leave via Kronos.
• Investigate pay queries for timesheet errors using a structured priority order: Timesheet Hours - Timesheet Non-Hours - Payroll Flat File - Escalation to parent payroll.
• Process payroll corrections directly via Kronos.
• Process manual timesheets for missed clocks, employees on training, employees working off-site, and unexpected overtime.
• Gather relevant time information from an employee's supervisor and ensure hours are entered onto the relevant payroll system in scenarios involving matrix reporting relationships (e.g., an employee working under a partner supervisor).

Key Requirements / Qualifications

• Education: NVQ Level 3 or equivalent qualification, or demonstrated capability via a competency-based assessment/interview.
• IT Skills: Solid IT skills across the full MS Office Suite, including excellent Excel skills and strong data analysis ability.
• Experience: Previous experience working either in a payroll department managing multiple payrolls and pay types, within a recruitment agency environment processing timesheets, or managing high volumes of weekly timesheets.
• Industry Knowledge: Previous experience working in Engineering Construction or working with complex National Agreements (such as NAECI, JIB, etc.) is highly desirable.
• Communication: Clear and confident communicator at all levels, including via email, telephone, and face-to-face interactions.

51998AD

INDPAYN

The Portfolio Group are acting on behalf of our client in recruiting for this position.