Payments Device Operations Lead

Xplor Education; Newcastle upon Tyne; Remote; GBP 28,000 - 38,000; Full time

Job summary

Xplor Technologies seeks a Device Operations Specialist to manage the daily operation of our payment device estate in the UK. You will coordinate device orders, provisioning, deployments and replacements, ensuring accurate records and timely communication with Business Units and POS Portal.

You will monitor stock levels, validate orders, support device migrations and contribute to process improvements while acting as the go-to contact for operational issues across internal teams and vendors.

Qualifications

• Experience in device operations, mobile or telecoms hardware, IT asset management, payment operations, logistics or a comparable operational environment.
• Strong attention to detail, with the ability to maintain accurate inventory, asset and operational records.
• Experience coordinating device orders, inventory, fulfilment, provisioning, deployments or returns.
• Strong organisational skills, with the ability to manage competing priorities and follow actions through to completion.
• Confidence working with external vendors and internal teams to resolve operational issues and keep stakeholders informed.
• Good spreadsheet, reporting and problem-solving skills, including the ability to reconcile data and investigate discrepancies.
• Clear written and verbal communication skills, with the ability to explain operational issues and next steps simply.

Responsibilities

• Maintain accurate serial-number-level device records, including merchant allocation, location, status, transfers, returns, retirement and available software versions.
• Reconcile the device estate with POS Portal, resolve discrepancies and track inactive, unassigned, damaged, missing and end-of-life devices.
• Validate device orders for new and existing merchants and track configuration, dispatch and delivery, keeping Business Units informed of stock availability, delivery dates and delays.
• Monitor stock levels and flag shortages, excess stock and ageing inventory.
• Coordinate replacements, returns, refurbishment, reuse and secure disposal.
• Coordinate provisioning and configuration for each merchant and Business Unit, confirm activation and resolve errors before they affect merchants.
• Support deployments, migrations, upgrades and device refreshes, including testing and operational readiness for new devices and capabilities.
• Act as the primary day-to-day operational contact for POS Portal, managing fulfilment, inventory, configuration and support requests through to resolution and escalating overdue, recurring or high-impact issues.
• Provide operational data and commentary for vendor governance reviews and support service improvements agreed with POS Portal.
• Be the first point of contact for routine Business Unit device enquiries and onboarding requirements, coordinating with Payments Operations, Onboarding, Customer Success, Support and Product.
• Coordinate device incident investigations with internal teams and vendors, gather supporting information, arrange replacements and track resolution.
• Support approved software, firmware and configuration changes with POS Portal, Product, Engineering and Payments Operations, maintaining deployment records where available.
• Report on inventory, deployments, fulfilment, replacements, returns and incidents; track service levels and maintain action, issue and risk logs.
• Support audit evidence and PCI-related controls, including records for lost, stolen and retired devices.
• Identify recurring faults, fulfilment failures, configuration issues and Business Unit process gaps; document and improve processes, troubleshooting guides, support playbooks and knowledge articles.
• Support automation and standardisation led by the Device & Terminal Estate Manager.

Skills

Device operations

Attention to detail

Vendor coordination

Organisational skills

External vendors

Spreadsheet skills

Communication skills

Job description

Xplor Technologies seeks a Device Operations Specialist to manage the daily operation of our payment device estate in the UK. You will coordinate device orders, provisioning, deployments and replacements, ensuring accurate records and timely communication with Business Units and POS Portal.

You will monitor stock levels, validate orders, support device migrations and contribute to process improvements while acting as the go-to contact for operational issues across internal teams and vendors.