Patient Flow Admissions Clerk

Mid Yorkshire Teaching NHS Trust; Wrenthorpe; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

NHS pension

Holiday allowance

Wellbeing services

Onsite nurseries

Childcare vouchers

Home electronics

Carer support

Job summary

Mid Yorkshire Teaching NHS Trust is seeking staff to support the Patient Flow Admissions Team. The role focuses on data quality for patient details, preventing duplicate registrations, and ensuring NHS numbers are captured to aid admission coordination.

The team improves communication between primary care and the trust, supporting timely access to specialist care across Pontefract, Dewsbury and Pinderfields hospitals. Applications welcome from diverse backgrounds.

Responsibilities

• Ensure that the data quality of patient details are accurate, investigating E-Camis for duplicate registrations and ensuring that multiple registrations are passed onto the Merge team
• To ensure that possible new registrations are thoroughly checked against E-Camis and the Central Spine Application and analyse the information on the databases prior to registering a new patient on E-Camis, ensuring that a duplicate registration is not activated
• To ensure accuracy of all patients demographic details ensuring NHS No is captured for all patients attending the Trust by checking Clinical Spine Application to view highly confidential and sensitive information
• To ensure that for patients who are admitted and are new registrations that a new case note folder is created with appropriate labels attached including any allergy information labels
• To ensure all checks are thoroughly made on the EDM/CITO system for notes which have been scanned to establish any information from previous history such as allergies, last admission date and transfer all relevant information accurately onto the CITO/Edm label on the front cover
• To facilitate communication between GP's and MYTT

Job description

An exciting opportunity has arisen to join the Patient Flow Admissions Team. The team are responsible for the provision of an efficient admission and discharge service to all wards within the Mid Yorkshire Teaching NHS Trust and ensuring that patients are able to access secondary care in a timely manner. You will play an important role ensuring data quality of patients details on PAS are accurate and up to date, ensuring duplicate registrations are identified and also ensuring that patient NHS numbers are captured. You will also play a key role in ensuring data quality of patients details on PAS are accurate and up to date, ensuring duplicate registrations are identified and also ensuring that patient NHS numbers are captured in order to assist in the co-ordination of emergency and elective admissions into the Trust. You will play a key role facilitating communications between primary care and the trust, ensuring patients are able to access the appropriate specialist care in a timely manner. There are 2 full time and 1 part time post available.

• Ensure that the data quality of patient details are accurate, investigating E-Camis for duplicate registrations and ensuring that multiple registrations are passed onto the Merge team

• To ensure that possible new registrations are thoroughly checked against E-Camis and the Central Spine Application and analyse the information on the databases prior to registering a new patient on E-Camis, ensuring that a duplicate registration is not activated

• To ensure accuracy of all patients demographic details ensuring NHS No is captured for all patients attending the Trust by checking Clinical Spine Application (a restricted access application) to view highly confidential and sensitive information.

• To ensure that for patients who are admitted and are new registrations that a new case note folder is created with appropriate labels attached including any allergy information labels.

• To ensure all checks are thoroughly made on the EDM/CITO system for notes which have been scanned to establish any information from previous history such as allergies, last admission date and transfer all relevant information accurately onto the CITO/Edm label on the front cover

• To facilitate communication between GP's and MYTT We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.

• As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers, home electronics schemes, working carers support, carer-friendly policies, and more. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.