Patient Flow Admissions Clerk

The Mid Yorkshire Teaching NHS Trust; Wakefield; On-site; GBP 21,000 - 25,000; Full time

Job summary

The Mid Yorkshire Teaching NHS Trust is seeking an organised data administrator to support the Patient Flow Admissions Team in Wakefield. You will verify patient details in the PAS, flag duplicate registrations, and ensure NHS numbers are captured to facilitate timely admissions and discharges across the Trust.

Role requires strong attention to data accuracy, experience with NHS software such as E-Camis and System 1 is beneficial, and the ability to coordinate with GP practices.

Qualifications

• Sound educational background: GCSEs (C/5 or above).
• Experience in NHS administration or healthcare software is advantageous.
• Good communication and confidentiality are essential.

Responsibilities

• Ensure data quality of patient details on PAS and identify duplicate registrations.
• Analyse information on databases to avoid duplicate registrations before registering a new patient.
• Capture NHS numbers for patients attending the Trust and ensure accurate demographics.
• Create new case note folders with appropriate labels for new registrations and allergies.

Skills

Communication

Confidentiality

Planning & Organisation

Teamwork

Education

GCSEs (4)

Tools

Microsoft Office

Symphony

E-Camis

System 1

Job description

An exciting opportunity has arisen to join the Patient Flow Admissions Team.

The team are responsible for the provision of an efficient admission and discharge service to all wards within the Mid Yorkshire Teaching NHS Trust and ensuring that patients are able to access secondary care in a timely manner.

You will play an important role ensuring data quality of patients details on PAS are accurate and up to date, ensuring duplicate registrations are identified and also ensuring that patient NHS numbers are captured.

You will also play a key role in ensuring data quality of patients details on PAS are accurate and up to date, ensuring duplicate registrations are identified and also ensuring that patient NHS numbers are captured in order to assist in the co-ordination of emergency and elective admissions into the Trust.You will play a key role facilitating communications between primary care and the trust, ensuring patients are able to access the appropriate specialist care in a timely manner.

There are 2 full time and 1 part time post available.

Main duties of the job

• Ensure that the data quality of patient details are accurate, investigating E-Camis for duplicate registrations and ensuring that multiple registrations are passed onto the Merge team
• To ensure that possible new registrations are thoroughly checked against E-Camis and the Central Spine Application and analyse the information on the databases prior to registering a new patient on E-Camis, ensuring that a duplicate registration is not activated
• To ensure accuracy of all patients demographic details ensuring NHS No is captured for all patients attending the Trust by checking Clinical Spine Application (a restricted access application) to view highly confidential and sensitive information.
• To ensure that for patients who are admitted and are new registrations that a new case note folder is created with appropriate labels attached including any allergy information labels.
• To ensure all checks are thoroughly made on the EDM/CITO system for notes which have been scanned to establish any information from previous history such as allergies, last admission date and transfer all relevant information accurately onto the CITO/Edm label on the front cover
• To facilitate communication between GP's and MYTT

About us

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield).We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers, home electronics schemes, working carers support, carer-friendly policies, and more.If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

Job responsibilities

Qualifications

• Sound educational background (4 GCSE’s grade C/ 5 or above)

Experience

• Experience and knowledge of multi-disciplinary team working
• Experience of good customer or patient careWorking with computer software programmes such as Microsoft Office (excel, word and PowerPoint), e-mail and internet
• Previous NHS administrative role
• Experience with NHS/healthcare software systems including Symphony, E-Camis and System 1

Skills & Abilities

• Excellent verbal and written communication skills with team/clients/relatives, demonstrate awareness of confidentiality issues.
• Excellent communication and interpersonal skills
• Excellent planning, prioritisation and organisational skills
• Able to manage own workload without direct supervision.
• Ability to deal with conflict
• Ability to engage and motivate others
• High standard of accuracy
• High level of initiative
• Flexibility and able to adapt to change
• Able to work as part of a team
• Ability to establish and maintain effective working relationships

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.