Parts Administrator

Career Choices Dewis Gyrfa Ltd; Manchester; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Pension contributions

Private medical insurance

Life insurance

28 days holiday including bank holiday

Manufacturer training

Staff social events

Staff discounts on parts and servicing

Free MOT for a nominated vehicle

Free on-site parking

Employee Assistance Programme

Job summary

Career Choices Dewis Gyrfa Ltd is representing a franchised commercial vehicle dealership in Manchester seeking a Parts Administrator to join a busy Parts Department and support internal workshop operations.

The role offers a salary of £28,000–£32,000 per annum depending on experience, with Monday to Friday hours and strong benefits including pension contributions, private medical insurance, life insurance, 28 days of holiday including bank holidays, training, and staff events.

Qualifications

• Experience in an automotive Parts Department or similar role involving vehicle components.
• Familiarity with manufacturer parts catalogues and correct part numbers.
• Knowledge of commercial or light commercial vehicles is advantageous.

Responsibilities

• Accurately input and process parts invoices within the dealership system.
• Identify and locate vehicle parts using manufacturer parts catalogues.
• Monitor and manage stock levels across multiple brands.
• Prepare and pick parts for quotations and warranty repairs.
• Manage surcharge and warranty parts returns following manufacturer procedures.
• Liaise with technicians and the Workshop or Service Manager.
• Maintain accurate parts, stock, and invoice records.
• Support the Parts Department with general administrative tasks.

Skills

Attention to detail

Organisational skills

Automotive parts experience

Dealer systems knowledge

Tools

Keyloop

CDK

Kerridge

Job description

We are recruiting on behalf of our client for the position of Parts Administrator at a reputable franchised commercial vehicle dealership in Manchester.

This Parts Administrator role offers a precise opportunity for an experienced motor trade professional to join a busy Parts Department, focusing entirely on internal workshop support.

• Salary of £28,000 - £32,000 per annum, dependent on experience
• Monday to Friday working hours
• Pension contributions
• Private medical insurance, including mental health cover
• Life insurance - 28 days’ holiday, including bank holidays
• Manufacturer-specific training
• Regular staff social events
• Staff discounts on parts and servicing
• One free MOT for a nominated vehicle
• Free on-site parking
• Employee Assistance Programme and mental health support
• Cycle-to-work scheme Duties of a Parts Administrator:
• Accurately input and process parts invoices within the dealership system
• Identify and locate vehicle parts using manufacturer parts catalogues
• Ensure additional components such as seals, gaskets, and clips are ordered for repairs
• Monitor and manage stock levels across multiple manufacturer brands
• Prepare and pick parts for quotations and warranty repairs
• Manage surcharge and warranty parts returns in line with manufacturer procedures
• Liaise closely with technicians and the Workshop or Service Manager
• Maintain accurate parts, stock, and invoice records
• Support the Parts Department with general administrative tasks
• Previous experience within an automotive Parts Department or similar role involving vehicle component knowledge
• Familiarity with manufacturer parts catalogues and identification of correct part numbers
• Knowledge of commercial vehicles or light commercial vehicles is advantageous
• Experience using Dealer Management Systems such as Keyloop, CDK, Kerridge, or comparable platforms is highly preferred
• Excellent attention to detail and accuracy
• Strong organisational skills and workload management ability
• Ability to work effectively within a fast-paced workshop environment
• Professional attitude and positive approach in working with technicians and management This is an excellent opportunity for a Parts Administrator or Parts Advisor seeking an internal role away from external sales pressures, supporting a professional workshop environment with excellent benefits.